School Clerk I
AUSL managed, Chicago Public School – Job
Code:000468
The Academy for Urban
School Leadership (AUSL) is a non-profit education management organization that
turnaround chronically failing Chicago Public Schools (CPS). Our mission is to improve student
achievement in Chicago's high-poverty, failing schools through a disciplined
transformation process built on a foundation of specialty trained AUSL
teachers. Our turnaround schools
offer students and families the opportunity to be educated in a learning
community with high expectations and resources for improved performance. AUSL currently manages 25 CPS
neighborhood turnaround schools (20 elementary, 5 high schools) that are
predominately located on the Westside and Southside of Chicago. All school staff at an AUSL turnaround
schools are employees of CPS. The
terms of the Board of Education/ the Chicago Teachers Union collective
bargaining agreement shall apply unless waived in accordance with the
collective bargaining agreement or in accordance with State law. For more information about our schools,
visit www.ausl-chicago.org.
Our turnaround schools are
seeking experienced full-time School Clerks I who are professional and poised
in clerical work, and use sound judgment in evaluating situations. Under the direction of the school
principal, the School Clerk I will assist in establishing and maintaining
relationships with students, parents, staff and community stakeholders to create
a professional, friendly, and safe office environment. This position will be opened for a 39.6
week school year (208 days including 10 paid vacation days). Salary and compensation will be paid
according to the Chicago Teacher Union collective bargaining agreement. All school staff in an
AUSL-managed turnaround schools are selected for the challenge of ensuring
rapid transformation of a struggling school into a school of excellence, and
ensuring a positive, welcoming and safe school atmosphere.
Responsibilities:
•
Exhibit expertise
in the Oracle financial system, IMPACT student management system, Kronos and
SPS payroll system, iProcurement purchasing system and IAMs internal accounts
system
•
Process and
prepare bi-weekly payroll for all school personnel
•
Issue checks and
prepare money for deposits to school checking account
•
Manage school use
of discretionary and categorical funds and prepare fund transfers for the
Department of Management and Budget as needed
•
Facilitate the
registration and enrollment process for families with newly enrolled or
transferring students
•
Create and
process requisitions for the procurement of supplies, instructional materials,
furniture, and equipment
•
Receive and
compile periodic reports involving payroll, various funds and account ledgers
•
Oversee daily
attendance submissions by teaching staff
•
Assist
with internal, state, and all other authorized audits (including audits of
school budget, petty cash fund, and internal accounts records)
•
Prepare and type
a variety of original correspondence, memorandums, and reports as directed by
the school administrators
•
Perform
administrative duties (answer and place phone calls, open/sort mail, greet and
direct visitors to appropriate staff, etc.)
•
Manage email
communication, school calendars, and scheduling functions for school
administrators
•
Display great written and verbal communication skills,
record-keeping skills, time management and organization skills, and exceptional
customer service for all school stakeholders
Qualifications:
• High
school diploma (or G.E.D. equivalent)
• Type
45 words per minute with fewer than 10 errors
• Reside
within the city of Chicago
• Chicago Public School experience required
• Successfully
complete pre-employment drug and alcohol screening with background check
• Able
to lift up to 10 pounds (sedentary work)
• Mastery in the
skill of multi-tasking several high priorities simultaneously
In order to be considered for a position or an
interview, applicants must:
• Permit
one or more interviews by a school leaders/selection committee
Legal Statement (Title IX): It is the policy of the
Board of Education of the City of Chicago not to discriminate on the basis of
race, color, creed, religion, national origin, sexual orientation, age,
disability or sex. Inquiries concerning the application of Title IX of the
Education Amendments of 1972 and the regulations promulgated thereunder
concerning sex discrimination should be referred to the Title IX Officer,
Chicago Public Schools, 125 S. Clark St., Chicago, Illinois 60603, 773-553-2688
(TTY-773-553-2699).