Human Resources Specialist

Posted: Continuous 2012-01-30
Available: 07/02/2012 Closes: 03/16/2012
  Human Resources Specialist  - Start Date July 1, 2012

Under the direction of the Director of Human Resources, the Human Resources Specialist will provide support to the Director in all aspects of human capital management including recruitment and retention, succession planning, benefits administration, administration of policies, procedures and programs, ensure consistent interpretation and application of all Town and school personnel transactions and compliance with relevant contractual, town, State and federal laws and regulations.
Essential Functions and Duties of the Position:  The essential functions and duties listed below are intended as illustration of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if work is similar, related or a logical assignment to the position.
  • Responsible for the administration of the substitute teacher program including the interviewing process for all potential substitute teachers.  Develop and maintain a substitute teacher handbook and organize training for substitute teachers as needed.  Assist the building administrators with issues related to building coverage and substitute performance issues.
  • Develop and maintain a Needham Public Schools Employee Handbook outlining all policies, procedures and requirements for employees in the district.
  • Develop and maintain a comprehensive database of job descriptions in the district.
  • Conduct compensation studies for positions within the district to ensure positions are competitive in market.
  • Develop and oversee the process to manage all employees who are hired to perform second jobs in district to ensure compliance with the Massachusetts Conflict of Interest law
  • Oversee the evaluation program for all non-licensed staff including teaching assistant, clerical, and food service staff.
  • Monitor staff absences on a daily basis through Aesop and create reports for principals
  • Develop a tracking and monitoring system for the completion of Individual Professional Development Plans for all licensed staff at the professional level.
  • Track and monitor the licensing and relicensing of all professional staff as well as obtaining waivers and critical shortage waivers.
  • Develop and maintain relationships with colleges and universities, particularly in the New England area, to influence the applicant pool as well as develop pathways for student internships and practicums.
  • Assist in the development and maintenance of the districts' human resources web site.
  • Assists with data research, preparing and organizing proposal for the Human Resources office.
  • Attend recruitment fairs to increase the pool of viable and qualified candidates as well as expose the district to a wide market.
  • Assist with Human Resources policy and procedures regarding the processing of employment applications, Criminal Offense Record Investigations (CORI), verifying employment and reference checks.
  • Assist in ensuring up-to-date CORI records on all employees and volunteers.
  • Assist in the review of Employee Personnel Information Management System (EPIMS).
  • Assist with special projects related to Human Resources.
  • Maintain databases, employment contracts and policy and procedure manuals.
  • Assist in developing the evaluation cycle for teachers and professional staff in the district.
  • Monitor the job postings of all vacancies on the district's web page as well as other websites including colleges and universities, professional organizations and paid media websites.
  • Serves as liaison to the Professional Growth Committee responsible for processing salary enhancements due to lane changes.
  • Respond to all inquiries for the sharing of data with other public school districts.
Education and Experience
  • Bachelor's degree in Human Resources or closely related field is essential.
  • 0-5 years of experience in human resources is helpful, particularly in a public school environment or town municipality.
  • Certification from the Society of Human Resource Management is helpful.
Skills, Abilities & Knowledge:
  • Must be a highly motivated, self-starter who can work independently and without extensive supervision.
  • Must have a high degree of passion for technology and the ability to identify technology that will make the work of the Human Resources office more efficient for department staff and the employees that we serve.  Experience with social media is essential.
  • Ability to master current technologies and software including the Town's financial and accounting system.
  • Must have a deep commitment to customer service and manage oneself in an environment that cares for each employee and genuinely interested in helping staff to perform at high levels.
  • Must demonstrate a commitment to the district goals and work effectively towards meeting those goals each and every day.
  • Must have well-established communication and interpersonal skills and the ability to share information and resources as appropriate.
  • Must demonstrate a high degree of skill in working with a wide variety of constituents including school district employees and administrators, Town of Needham officials and staff members, State agencies including the Department of Elementary and Secondary Education, Massachusetts Teachers' Retirement System and the Criminal History Systems Board.
  • Ability to understand, interpret and apply the State and Federal laws and policy as related to Human Resources
  • Strong written communication skills and the ability to write at a high level with an excellent command of the English language.
  • Ability to analyze complex issues and develop proposals leading to solutions.
  • Ability to exercise sound judgment and a high degree and diplomacy in responding to and resolving issues and problems in a highly professional manner.
  • Ability to work effectively in a union and collective bargaining environment.
  • Flexibility to meet changing work needs and demands.
  • Must be highly organized, detail oriented and maintain confidentiality.
Salary and Benefits:
This is a year-round, 12-month position offering a competitive salary and benefits compensation package including:
  • Health, dental and life insurance offered by the Town of Needham
  • Eleven paid holidays per year
  • Twelve sick days per year
  • One personal day per year
  • Three weeks paid vacation
  • Individual employment contract, initially one year, followed by a three year contract
  • Salary:  $48,000-$51,000 per year
Selection Procedure:
All resumes will be screen and selected candidates will participate in a thorough interview process beginning March 26, 2012.
Application Procedure:
Please apply online:
Applications will be considered only when a cover letter, resume, three letters of recommendation and transcripts have been attached to your online application.

It is the policy of the Needham Public Schools not to discriminate on the basis of race, gender, religion, national origin, color, homelessness, sexual orientation, age, or disability in its education programs, services, activities or employment practices.  The Needham Public School System is a member of METCO, Empowering Multicultural Initiatives (EMI) and the Greater Boston School Human Resources Network.  Candidates who have a strong commitment to active anti-racism are encouraged to apply.

Needham Public Schools

1330 Highland Ave.
Needham, MA 02492
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