Assistant to the Superintendent

Posted: Continuous 2012-03-21
Available: 04/30/2012 Closes: 04/11/2012
 

Responsibilities: 

  • Provide administrative support to senior-level administration  
  • Handle incoming calls, and be able to exercise independent discretion when responding to inquiries 
  • Manage Superintendent’s Outlook account (mail and calendar) and understand Superintendent's priorities to effectively manage that calendar 
  • Coordinate all arrangements related to scheduling meetings and conferences at the District Office
  • Coordinate all aspects of executive level appointments, meetings, and conference calls 
  • Organize and secure highly confidential organizational and employee information 
  • Assist in ad-hoc reports and special projects as needed often requiring independent discretion and follow up 
  • Prepares and reviews materials and correspondence for meetings; ensures Superintendent is prepared 
  • Assist with creation/modification of spreadsheets, and other various documents
  • Prepare and complete various State and District reports
  • Serve as back up support for other managers or administrative staff when required 
  • Maintain filing system, which includes sending boxes to archive, coordination of records management, file drawer maintenance and allocation.
  • Supply ordering and keeping inventory of supplies on a regular basis.
  • Prepare all requested documents and ensure excellence in work.
  • Handle all confidential matters with discretion 
  • Screen and direct incoming calls, correspondence, and visitors.
  • Ability to meet short- and long-term deadlines
  • Ability to work regularly and dependably
  • Demonstrate ability to cope with stress, handle multiple tasks and prioritize, maintain a pleasant and cooperative temperament at all times. 
  • Ability to consistently demonstrate professionalism, decision making, job knowledge, skills, and abilities, thinking rationally and exercising good judgment at all times.
  • Coordinate and distribute monthly Board packets; attend Board meetings and draft minutes
  • Organize bi-annual election materials for the Board
  • Other administrative tasks as required


Technical Skills:

  • Highly proficient in MS Office (Word, Excel, Outlook, and PowerPoint) 
  • Knowledge of, or ability to learn, Web 2.0 technologies and 21<sup>st</sup> century work skills


Non-Technical Skills: 

  • Prior experience as an Executive Assistant preferred (5 years)
  • College degree or equivalent preferred 
  • Expert in multi-tasking, organizing, and prioritizing a must 
  • Proactive and anticipatory 
  • Strong problem solving with ability to get things done 
  • Strong written and verbal communication skills  
  • Detail oriented with ability to work independently and prioritize workload 
  • Demonstrates a high level of integrity and professionalism 
  • Energetic, responsive team player with the interest to take initiative and work in a fast-paced environment 
  • Professional presence and ability to engage with internal and external constituents 
  • Proven ability to work well with others; must be a good team player

Skokie School District 69

5050 Madison St.
Skokie, IL 60077
· Public



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