Assistant to the Superintendent

Responsibilities: 

• Provide administrative support to senior-level administration  
• Handle incoming calls, and be able to exercise independent discretion when responding to inquiries 
• Manage Superintendent’s Outlook account (mail and calendar) and understand Superintendent's priorities to effectively manage that calendar 
• Coordinate all arrangements related to scheduling meetings and conferences at the District Office
• Coordinate all aspects of executive level appointments, meetings, and conference calls 
• Organize and secure highly confidential organizational and employee information 
• Assist in ad-hoc reports and special projects as needed often requiring independent discretion and follow up 
• Prepares and reviews materials and correspondence for meetings; ensures Superintendent is prepared 
• Assist with creation/modification of spreadsheets, and other various documents
• Prepare and complete various State and District reports
• Serve as back up support for other managers or administrative staff when required 
• Maintain filing system, which includes sending boxes to archive, coordination of records management, file drawer maintenance and allocation.
• Supply ordering and keeping inventory of supplies on a regular basis.
• Prepare all requested documents and ensure excellence in work.
• Handle all confidential matters with discretion 
• Screen and direct incoming calls, correspondence, and visitors.
• Ability to meet short- and long-term deadlines
• Ability to work regularly and dependably
• Demonstrate ability to cope with stress, handle multiple tasks and prioritize, maintain a pleasant and cooperative temperament at all times. 
• Ability to consistently demonstrate professionalism, decision making, job knowledge, skills, and abilities, thinking rationally and exercising good judgment at all times.
• Coordinate and distribute monthly Board packets; attend Board meetings and draft minutes
• Organize bi-annual election materials for the Board
• Other administrative tasks as required

Technical Skills:

• Highly proficient in MS Office (Word, Excel, Outlook, and PowerPoint) 
• Knowledge of, or ability to learn, Web 2.0 technologies and 21^st century work skills

Non-Technical Skills: 

• Prior experience as an Executive Assistant preferred (5 years)
• College degree or equivalent preferred 
• Expert in multi-tasking, organizing, and prioritizing a must 
• Proactive and anticipatory 
• Strong problem solving with ability to get things done 
• Strong written and verbal communication skills  
• Detail oriented with ability to work independently and prioritize workload 
• Demonstrates a high level of integrity and professionalism 
• Energetic, responsive team player with the interest to take initiative and work in a fast-paced environment 
• Professional presence and ability to engage with internal and external constituents 
• Proven ability to work well with others; must be a good team player