Substitute Coordinator/Clerk III

               Roosevelt School District

TITLE:                           Substitute Coordinator/Clerk III

CLASSIFICATION:         Human Resources - Level 17

REPORTS TO:                Classified Specialist

SUMMARY:                    The substitute coordinator will place substitute employees and provide general clerical assistance for the Human Resources Department.

PERFORMANCE RESPONSIBILITIES:

1.      Provide general clerical and typing services including word processing from rough or final drafts, gathering and compiling data, calculating and verifying reports, establishing confidential files, maintaining accurate records and answering telephones.

2.      Establish and maintain confidential employee files for substitute employees including gathering, processing, filing, and securing confidential information to set up employee personnel files.

3.      Process new substitute paperwork.

4.      Communicate with each school and all departments to exchange and verify employee absence information.

5.      Receive and record information regarding employee absences from phone calls not recorded by subfinder.

6.      Answer general inquires and/or interpret reports and documents regarding the Human Resources Department including employment verification.

7.      Maintain and update records and files for reporting and processing.

8.      Create individual and consolidated current and year-to-date reports.

9.      Provide fingerprinting services.

10.   Process requests for information on unemployment compensation claims.

11.   Assist with processing forms related to employee absences, including Request for Personnel Action, sick leave, special provisions, and long-term absences.

12.   Conduct orientation sessions for substitutes.

13.   Annotate and inactivate substitute records.

14.   Place substitute certified and classified employees.

15.   Maintain a computer record for substitutes.

16.   Process   timesheet applications.

17.   Provide assistance for substitute teacher certification including inputting information into a database and establishing follow-up regarding expiration and renewal.

18.   Program, maintain, and operate the subfinder system including creating daily absence and substitute assignment reports and reconciling the reports.

19.   Notify the payroll department regarding substitute compensation.

20.   Coordinate the substitute evaluation procedure.

21.   Attend inservice training for continued professional development.

22.   Perform other job-related duties as assigned.

EDUCATION:

         High school diploma or equivalency. 

LICENSES OR CERTIFICATIONS:

EXPERIENCE:

         Three-years related office experience in a department with demonstrated ability of office practices, procedures, and duties relevant to a department that uses job classifications.

SKILLS/KNOWLEDGE/ABILITIES:

·          Type 40 words per minute and accurately use a 10-key calculator.  

·          High level of English proficiency for completing tasks, telephone communication, and preparation of written correspondence including skills in spelling, punctuation, and grammar.  

·          Strong communication and interpersonal skills.  

·          Ability to use Microsoft Word and applications.  

·          Ability to use standard office equipment including copy machine, printer, and fax.  

·          Ability to work with detail and with a high degree of accuracy.  

·          Demonstrated ability to use independent judgment to set priorities and make decisions.  

·          Ability to use discretion in handling confidential information.  

WORKING CONDITIONS:

         The working environment is the normal office setting.

TERMS OF EMPLOYMENT: Twelve-month year, Level 17, employee benefits in accordance with Board policies.

EVALUATION: Performance to be evaluated in accordance with Board policy on evaluation of classified staff.