Roosevelt School District
Substitute Coordinator/Clerk III
Human Resources - Level 17
The substitute coordinator will place substitute employees and
provide general clerical assistance for the Human Resources
Provide general clerical and typing
services including word processing from rough or final drafts,
gathering and compiling data, calculating and verifying reports,
establishing confidential files, maintaining accurate records and
Establish and maintain confidential
employee files for substitute employees including gathering,
processing, filing, and securing confidential information to set
up employee personnel files.
Process new substitute paperwork.
Communicate with each school and all
departments to exchange and verify employee absence
Receive and record information regarding
employee absences from phone calls not recorded by subfinder.
Answer general inquires and/or interpret
reports and documents regarding the Human Resources Department
including employment verification.
Maintain and update records and files
for reporting and processing.
Create individual and consolidated
current and year-to-date reports.
Provide fingerprinting services.
Process requests for information on unemployment
Assist with processing forms related to employee absences,
including Request for Personnel Action, sick leave, special
provisions, and long-term absences.
Conduct orientation sessions for substitutes.
Annotate and inactivate substitute records.
Place substitute certified and classified employees.
Maintain a computer record for substitutes.
Provide assistance for substitute teacher certification
including inputting information into a database and establishing
follow-up regarding expiration and renewal.
Program, maintain, and operate the subfinder system
including creating daily absence and substitute assignment
reports and reconciling the reports.
Notify the payroll department regarding substitute
Coordinate the substitute evaluation procedure.
Attend inservice training for continued professional
Perform other job-related duties as assigned.
diploma or equivalency.
LICENSES OR CERTIFICATIONS:
related office experience in a department with demonstrated
ability of office practices, procedures, and duties relevant to
a department that uses job classifications.
Type 40 words
per minute and accurately use a 10-key calculator.
High level of
English proficiency for completing tasks, telephone
communication, and preparation of written correspondence
including skills in spelling, punctuation, and grammar.
communication and interpersonal skills.
Ability to use
Microsoft Word and applications.
Ability to use
standard office equipment including copy machine, printer, and
Ability to work
with detail and with a high degree of accuracy.
ability to use independent judgment to set priorities and make
Ability to use
discretion in handling confidential information.
environment is the normal office setting.
TERMS OF EMPLOYMENT: Twelve-month year, Level 17, employee
benefits in accordance with Board policies.
EVALUATION: Performance to be evaluated in accordance with Board
policy on evaluation of classified staff.