Professional Secretary II - 10.5 months

Posted: Continuous 2012-04-06
Available: 04/23/2012 Closes: Open until filled
Garfield Elementary

Duties & Responsibilities:  (Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships)

Wage 2011-12 - $13.56/hr: Current clerks with seniority please refer to the Wage Section of the bargaining unit contract.

·   Bookkeeping/Accounting:  Use of Quicken; Use of IFAS

·   Register new students, enter information into eSIS, request records, collect service fees and waiver applications.

·   Maintain student records in Infinite Campus and cum files; process when students enter/leave the building.

·   Keep track of enrollment.

·   Maintain all building personnel attendance records.

·   Responsible for staff payroll information and processing.

·   Order all building supplies, curriculum materials, and catalog orders.

·   Submit and process all building C forms, receivers, invoices, and direct payments for the building.

·   Call for substitute teachers and para-educators.

·   Perform general and program specific clerical functions, including typing letters and documents as needed.

·   Complete all tasks for the start and close of the year.

·   Supervise office para-educator staff.

·   Answer phone and submit work orders for repairs for any office machines.

·   Maintain confidentiality in all situations when working with students, staff, and parents.

·   Maintain a calm, welcoming professional office environment.

·   Assist nurse as needed including dispensing medications, checking for head lice, treating minor injuries, etc.

·   Other duties as assigned.    

Physical Requirements of Position:  (HBV   Yes   No)

·   •  Ability to routinely lift/carry office supplies and printed materials weighing up to 25 lbs - occasionally lifting 50 pounds

·   •?  Ability to hear and understand speech at normal levels in person and/or on the telephone.

·   •  Ability to communicate so others will be able to clearly understand a normal conversation in person and/or on the telephone

·   •  ?Ability to operate computer, calculator, copy machine, telephone, and other office equipment with dexterity and in a safe and efficient manner.

Special Qualification Desired:  (Personal Qualities, Education, Skills Needed, Experience, Etc.)

·   Must have a High School diploma or GED equivalency

·   Must have a postive, customer friendly attitude at all times

·   Skilled in use of IC, IFAS, AESOP, and MicroSoft Office including Quicken, Word, Excel, PowerPoint

·   Experience with diverse populations

·   Attentive to detail and accuracy; good organizational and communication skills

·   Ability to work under pressure, establish priorities, and meet deadlines while maintaining a calm demeanor during stressful situations.

·   Able to take initiative in identifying tasks to be accomplished.

·   Have training for or become trained in dispensing medication, first aid, and CPR 

·   Be familiar with grants and current initiatives in the building

Davenport Community Schools

1606 Brady Street
Davenport, IA 52803
· Public

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