Educational Secretary / Detention Center

Qualifications:

Required:

You must submit a Current Resume and a Typing Certificate with your application.

• High School Diploma or GED
• Three (3) years of clerical/secretarial experience; or equivalent combination of training and experience
• Verified ability to type from clear copy at the rate of 55 W.P.M. with accuracy (Certificate of Proficiency)

Preferred:

• Demonstrated knowledge of Lotus, Infinite Campus, and Ad Hoc queries
• Demonstrated ability to use IBM computers
• Demonstrated knowledge of district operations and organization
• Demonstrated familiarity with mainframe terminal, electronic mail, requisitions, purchase orders, service request and other computerized processes
• Demonstrated knowledge of Individual Education Plan’s, Colorado Department of Education codes and forms, and Exceptional Student Services terminology

Other Qualifications/Skills:

• Verified data entry, spreadsheet, and word processing skills on a computer terminal
• Demonstrated ability to establish and maintain a professional/effective working relationship with staff, administrators, parents, students, city/county officials, and other community members
• Demonstrated knowledge of English, proper grammar, style, syntax, spelling, and punctuation
• Demonstrated ability to set priorities, organize, and execute work using independent judgment
• Demonstrated ability to communicate effectively, both orally and in writing
• Demonstrated ability to operate all office equipment
• Demonstrated knowledge of standard office practices and procedures, effective practices and processes, equipment, and clerical techniques
• Demonstrated ability to maintain records and to prepare standard reports
• Demonstrated ability to work under pressure despite frequent interruptions
• Demonstrated ability to follow verbal and written instructions
• Demonstrated good telephone skills/etiquette
• Demonstrated ability to make independent decisions in accordance with established policies and procedures; demonstrated ability to answer routine questions
• Demonstrated ability to compose clear, concise letters and memos and format reports
• Demonstrated data entry and word processing skills
• Demonstrate the possession of an excellent work attitude and the ability and willingness to take ownership/responsibility for project completion; ability to provide initiative in reaching organizational goals
• Demonstrate the ability to be patient with a strong customer orientation toward all staff, students, parents, city/county officials and community members

Contract Terms:

Ten (10) Month Division

Educational Secretary Salary Schedule - Pay Grade 410

Nonexempt Employee

Fringe Benefits based on PESPA Agreement

Responsibilities:

1. Act as receptionist for Exceptional Student Services Department, Detention Center, and Pueblo Detention Center; perform general office duties; keep an accurate and up to date filing system; operate appropriate office equipment; cordially answer telephone calls; receive office patrons; direct calls to appropriate individual, appease irate callers; give routine/established information to callers; assist individuals with scheduling appointments; occasionally schedule meetings for the Executive Director; handle or refer complaints/problems as appropriate
2. Screen incoming calls and correspondence and refer to appropriate staff for action
3. Maintain confidentiality in all aspects of assignments
4. Copy and disseminate documents
5. Type correspondence, memorandums, reports, print ready materials, meeting notices, and other materials
6. Process and distribute mail (both out-going and in-coming)
7. Use computer for word processing, E-mail, work orders, supply requests, purchase orders, data processing requests, as assigned
8. Perform all duties related to assisting with staffing reports as assigned
9. Provide information related to the department’s or school’s policies and practices, or regulatory guidelines of a clear nature
10. Process and maintain records and activities for students and staff or programs under the supervision of education including but not limited to:  Detention Center, Extended School Year Program, and Homebound Tutoring
11. Process and maintain records regarding student transportation as assigned
12. Process and maintain student records on the Student Information System (Infinite Campus) as assigned
13. Manage data for district and state department reports as assigned
14. Fill in / provide clerical support to other staff as needed
15. Act as a team member for the Exceptional Student Services Department; follow up on pertinent issues; set positive, helpful tone for office
16. Assist the team to ensure a smooth operation between and among team personnel and school facilities 
17. Perform any and all duties as assigned by the Executive Director of Exceptional Student Services
18. TCAP

Application Procedure:
Apply online

Selection Procedure: