Payroll Supervisor

                                      Job Description

TITLE:                           Payroll Supervisor

CLASSIFICATION:         Payroll Department - Classified Technical Professional Exempt

REPORTS TO:                Financial Services Supervisor

SUMMARY:                    The Payroll Supervisor will provide efficient, effective payroll services.

PERFORMANCE RESPONSIBILITIES:

1.      Prepare biweekly payroll documents, including appropriate deductions, for all District employees.

2.      Prepare periodic and other reports for governmental agencies and other uses as required.

3.      Remit payroll deduction payments to insurance companies, credit unions, and other employee deductions.

4.      Answer technical questions regarding policy, practices, and procedures involved with determining, collecting, or recording data.

5.      Authorize the release of data and information reports to be used outside the department and/or District.

6.      Provide employee training on policy, procedures, and functions within the department.

7.      Audit and check the work of others for accuracy and compliance with policy, procedures, and functions.

8.      Prepare reports that require data and information to be analyzed by developing a plan and timetable for gathering necessary resources and recommending assignments for the completion of the report.

9.      Establish and maintain payroll records.

10.   Process time sheets for each pay period.

11.   Reconcile data input.

12.   Supervise the sorting, reconciling, and distributing of paychecks.

13.   Supervise and provide work directions to payroll employees.

14.   Provide employees with information regarding paychecks and assist in resolving discrepancies in employees' paychecks.

15.   Identify and recommend improvements in procedures and efficiencies in how data and information is gathered, assembled, filed, and distributed.

16.   Complete required reports including tax reports, unemployment, and worker's compensation.

17.   Prepare quarterly and other special payroll project reports.

18.   Supervise the purging of files and records for storage purposes.

19.   Attend inservice training for continued professional development.

20.   Perform other job-related duties as assigned.                     

EDUCATION:

         A Bachelors Degree in business or accounting is required.  A Masters Degree is preferred.

LICENSES OR CERTIFICATIONS:

EXPERIENCE:

         A minimum of three-years supervisory experience in business, accounting, or payroll.    

SKILLS/KNOWLEDGE/ABILITIES:

·          Demonstrated specialized knowledge and ability to work with highly complex situations and procedures.  

·          Strong oral and written communication skills are required.  

·          A high level of English proficiency is required.  

·          Ability to communicate the department practices orally and in writing.  

·          Ability to use 10-key calculator with a high degree of accuracy and to use a computer for word processing, spreadsheets, and database systems.  

·          Ability to work with a high degree of accuracy and attention to detail.  

·          Ability to use independent judgment in setting priorities and making decisions.  

·          Able to use discretion in handling confidential information.

WORKING CONDITIONS:

         The working environment is the normal office setting.

TERMS OF EMPLOYMENT: Twelve-month year, Professional Exempt, employee benefits in accordance with Board policies.

EVALUATION: Performance to be evaluated in accordance with Board policy on evaluation of classified staff.