Accounting Assistant - D
Business and Finance Office - 260 day
of Budget and Finance
Maintains, processes and reconciles payroll,
and/or employee benefit records for the school district,
requiring independent judgment and high degree of
Promotes positive public relations in
resolving problems and interacting with district staff and
High School Diploma required; college
Knowledge and experience in the use of
microcomputers- Windows platform. Competency in MS Office
Software: Word, Excel and Access.
Demonstrated acceptable behavior and performance
Proven outstanding organizational skills.
Experience in bookkeeping, bank reconciliations
and generally accepted office and accounting procedures.
Ability to communicate effectively through above
average speaking, spelling, and writing skills.
Ability to satisfactorily pass a job related
standard performance test at 70% or above mastery.
Positive attitude toward, and interest in the
Pleasing personality, good character, and neat
High level of confidentiality required.
Excellent attendance required.
Proven ability to meet the challenges of an
urban-rural, multi-racial, and multi-ethic school
Other qualifications as the Board of Education
may find appropriate and acceptable.
perform several, but not necessarily all, of the
Compile, process and prepare the school district
payroll and run special payrolls as needed; verify absences;
collate, code and enter time sheets; calculate hours worked,
overtime, special pay adjustments; enter data into computer to
prepare payroll checks; and balance payroll records.
Determine deductions for FICA, income taxes,
pensions, garnishments, levies, and other deductions.
Calculate and prepare reports on payroll taxes,
deductions and withholdings such as social security,
unemployment compensation, and retirement funds. Prepare W-2
forms and distribute to employees.
Respond to questions regarding health benefits,
COBRA, retirement, payroll, and other personnel issues;
provides assistance to employees in completing various
personnel, benefit or retirement forms.
Receive, process, and enter all personnel and
payroll change information into database.
Act as a resource to and liaison between
department/unit and other district offices, district staff,
vendors, insurance carriers, auditors, and other external
parties - with approval, initiates proper course of action and
Maintain and reconcile the Student Activity Fund
Account; record deposit, reconcile statements and writes
Perform year-end/annual and/or quarterly
responsibilities such as closing out accounts; creating payroll
records for summer student employees; reconciling payroll
records and preparing federal and state reports; compiling sick
leave reports; calculating retro-active, lump-sum, and vacation
payments; and reconciling tax deposits.
Collect, process, post and update insurance
benefits for all eligible school district employees.
Establish and maintain filing systems for
Process and respond to requests for employment
Compile data, develop and distribute analytical
summary, special, routine and other accounting/personnel
reports, including required federal and state reports.
Monitor employees' annuity contributions and
contractual services provided for the district, to insure
compliance with IRS and/or Department of Labor
Perform secretarial or clerical responsibilities
such as answering the telephone; composing, word-processing and
editing correspondence, reports, forms and other materials;
opening, sorting and distributing mail; and ordering office
Perform other related responsibilities as
Promote good public relations.
Maintain a high level of loyalty and
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