Description:
To assure the efficient operation of the school office in support of services to children and their families.
Job Summary:
1.
Maintain high
standards of public relations at all times through correspondence, face-to-face
public encounters or by telephone; proper telephone etiquette is required at
all times.
2.
Welcome visitors
and arrange for their comfort. Maintain
a log of visitors of the school. Report
the presence of any visitor in the building who bypasses the principal's office
or any unusual behavior on the part of visitors.
3.
Place, receive,
and route incoming calls; record messages.
4.
Work effectively
with staff members, students, and community members.
5.
Perform usual
office routines and procedures.
6.
Maintain
confidentiality, assist teachers as directed by the Building Principal.
7.
Process purchase
order requests; check-in and route incoming orders.
8.
Maintain student
records in accordance with School Code and Board of Education policy.
9.
Prepare reports,
correspondence, newsletters, as necessary.
10.
Maintain daily
logs and the concomitant records for teacher attendance and substitute
teachers.
11.
Maintain a
regular filing system and process incoming correspondence as instructed.
12.
Procure
substitutes in anticipation of absences.
13.
Coordinate
maintenance of office equipment such as copy and phone systems.
14.
Maintain orderly
office environment; order and maintain supplies as needed.
15.
Perform
bookkeeping tasks associated with this position, including the student
activity, petty cash, and purchase order accounts.
16.
Practice minimal
first-aid as required, in the absence of the nurse.
17.
Perform various
other related office duties as assigned by the Building Administration.
Qualifications:
•
Graduation from
high school.
•
Proficient skill
in English composition, grammar and spelling.
Demonstrated skill in working with the public and communications.
- Working knowledge of office technologies including phone,
fax, database, and word processing.
Working Conditions:
218 days work year (10 months), 7.5 hours/day. Starting annual salary approximately $26,846.
Application Procedure:
Complete an online application at www.wilmette39.org.