COUNTY SCHOOL DISTRICT
– Striving Reader Grant
(Grant Funded for 2 Years)
(PLEASE ATTACH A TYPING CERTIFICATE OF 60 WPM OR MORE AT TIME OF APPLICATION)
Performs confidential work of moderate to considerable
difficulty involving the district’s Striving Reader Comprehensive Literacy
grants; operates computer and related equipment in processing a variety of
statistical data; utilizes systems to effectively gather, organize, and report
a variety of data; helps manage grant budgets, personnel trackers, and required
Work is performed independently in accordance with
established procedures under the general supervision of the Program Coordinator.
The Program Coordinator shall at least annually evaluate the Program
Perform all clerical accounting functions necessary to keep
the grant and program accountability funds in compliance with District, State,
and Federal grant and program management procedures; includes knowledge of
District's Student Activity Fund Procedures Manual. Comply with all audit processes and
procedures as identified by the Nevada Department of Education Striving Reader
Program Auditor and the Douglas County School District audit procedures.
Exercise initiative and judgment in planning and
organizing work, completing assignments, and handling routine problems.
Perform all clerical grant management, program budgeting
and the tracking of expenditures for designated grant funds, including keeping detailed
records of budget, unexpended balances and proper documentation of expenditure
transactions; includes knowledge of the Nevada Department of Education ePAGE
system; keep the Program Coordinator informed on a timely basis of all
balances; assure the designated grants and programs stay within their
discretionary fund balances. Compose memorandum, correspondence, budget
documents, and routine reports.
data on a variety of program accountability measures; input statistical data
into district tracking systems and produce reports and longitudinal accounting
of data and accountability measures.
Perform special projects involving data gathering and
reporting, coordinating activities with others; provide basic support with
educational technology and the student information system.
Act as personal representative of the Program Coordinator
when meeting with district staff, business and other governmental
Perform data entry work; print reports; assign
established codes and accounts numbers; develop automated and paperless systems
for the office; maintain the Striving Reader website.
Answer and screen phone calls; obtain information, answer
questions and provide explanation, refer only the most complex or unusual
questions to others; maintain calendars; schedule meetings and/or facilities,
monitor deadlines; take minutes and prepare materials for meetings or other
Develop and revise office procedures and processes;
maintain an efficient and customer service oriented office environment.
Establish and maintain office-filing system often
involving cross-referencing; sort and index for filing or distribution;
emphasis on maintaining accurate records in electronic and paper copy as
Open, sort, prioritize and distribute mail; receive
supplies and maintain inventory; maintain accounts and required reports,
records, and receipts.
Perform related duties as assigned.
contact with district and site personnel and the general public, to provide and
obtain information and to direct, coordinate and manage work activities.
CONDITIONS OF WORK
Light physical activity in normal office/school
REQUIRED KNOWLEDGE. SKILLS & ABILITIES
Thorough knowledge of modern office practices, procedures
and equipment; thorough knowledge of business English, grammar, spelling,
vocabulary, punctuation and arithmetic; thorough knowledge of school/department
programs, program budgets, organization, operations and specialized procedures
relative to area of assignment; good knowledge of recordkeeping systems. Skill
in typing, word processing, spreadsheet, and database programs. Skill in the
use of PowerSchool, or similar student information system; and ability to
quickly and effectively learn a variety of applications as needed. The ability
to perform the following work activities with or without reasonable
Type at a speed necessary for successful performance
Display courtesy and tact in dealing with those
contacted in the course of work;
Communicate effectively and provide clear
explanations and answers.
Provide instruction and support to district
staff regarding grants management and basic educational technology.
Gather data and prepare routine written and
statistical reports and correspondence.
Operate a computer and related equipment.
Establish and maintain complete and accurate
data systems related to designated grants, programs and projects.
Install, use and troubleshoot software,
hardware, and peripheral devices.
Learn new software programs.
Integrate data files that conform to system
Follow oral and written instructions.
Establish and maintain effective working
Work in a team environment.
Pay close attention to detail.
Exercise independence, judgment, and
Maintain regular attendance and punctuality.
ACCEPTABLE EXPERIENCE AND TRAINING
Three years progressively responsible secretarial
experience involving productivity applications, budget applications, data
entry, research, reporting or other office work, including some administrative
level experience, and high school graduation or equivalent supplemented by
college level course work in office management, business or a related field; or
any equivalent combination of experience and training which provides the
knowledge, skills and abilities to perform the work.
Experience with the following software applications is
highly desirable: Windows applications,
Microsoft Office applications and integration, PowerSchool or similar student
information system, and Quicken or similar accounting software.