Program Specialist Striving Reader - District Wide (Grant Funded for 2 Years)

DOUGLAS COUNTY SCHOOL DISTRICT

Program Specialist – Striving Reader Grant

(Grant Funded for 2 Years)

(PLEASE ATTACH A TYPING CERTIFICATE OF 60 WPM OR MORE AT TIME OF APPLICATION)

FUNCTION

Performs confidential work of moderate to considerable difficulty involving the district’s Striving Reader Comprehensive Literacy grants; operates computer and related equipment in processing a variety of statistical data; utilizes systems to effectively gather, organize, and report a variety of data; helps manage grant budgets, personnel trackers, and required data elements.

SUPERVISION RECEIVED

Work is performed independently in accordance with established procedures under the general supervision of the Program Coordinator. The Program Coordinator shall at least annually evaluate the Program Specialist’s performance.

SUPERVISION EXERCISED

None

ESSENTIAL FUNCTIONS

Perform all clerical accounting functions necessary to keep the grant and program accountability funds in compliance with District, State, and Federal grant and program management procedures; includes knowledge of District's Student Activity Fund Procedures Manual.  Comply with all audit processes and procedures as identified by the Nevada Department of Education Striving Reader Program Auditor and the Douglas County School District audit procedures.

Exercise initiative and judgment in planning and organizing work, completing assignments, and handling routine problems.

Perform all clerical grant management, program budgeting and the tracking of expenditures for designated grant funds, including keeping detailed records of budget, unexpended balances and proper documentation of expenditure transactions; includes knowledge of the Nevada Department of Education ePAGE system; keep the Program Coordinator informed on a timely basis of all balances; assure the designated grants and programs stay within their discretionary fund balances. Compose memorandum, correspondence, budget documents, and routine reports.

Track statistical data on a variety of program accountability measures; input statistical data into district tracking systems and produce reports and longitudinal accounting of data and accountability measures.

Perform special projects involving data gathering and reporting, coordinating activities with others; provide basic support with educational technology and the student information system.

Act as personal representative of the Program Coordinator when meeting with district staff, business and other governmental representatives.

Perform data entry work; print reports; assign established codes and accounts numbers; develop automated and paperless systems for the office; maintain the Striving Reader website.

Answer and screen phone calls; obtain information, answer questions and provide explanation, refer only the most complex or unusual questions to others; maintain calendars; schedule meetings and/or facilities, monitor deadlines; take minutes and prepare materials for meetings or other purposes.

Develop and revise office procedures and processes; maintain an efficient and customer service oriented office environment.

Establish and maintain office-filing system often involving cross-referencing; sort and index for filing or distribution; emphasis on maintaining accurate records in electronic and paper copy as needed.

Open, sort, prioritize and distribute mail; receive supplies and maintain inventory; maintain accounts and required reports, records, and receipts.

NON-ESSENTIAL FUNCTIONS

Perform related duties as assigned.

WORK CONTACTS

Frequent contact with district and site personnel and the general public, to provide and obtain information and to direct, coordinate and manage work activities.

CONDITIONS OF WORK

Light physical activity in normal office/school environment.

REQUIRED KNOWLEDGE. SKILLS & ABILITIES

Thorough knowledge of modern office practices, procedures and equipment; thorough knowledge of business English, grammar, spelling, vocabulary, punctuation and arithmetic; thorough knowledge of school/department programs, program budgets, organization, operations and specialized procedures relative to area of assignment; good knowledge of recordkeeping systems. Skill in typing, word processing, spreadsheet, and database programs. Skill in the use of PowerSchool, or similar student information system; and ability to quickly and effectively learn a variety of applications as needed. The ability to perform the following work activities with or without reasonable accommodations:

•          Type at a speed necessary for successful performance (60 WPM).

•          Display courtesy and tact in dealing with those contacted in the course of work;

•          Communicate effectively and provide clear explanations and answers.

•          Provide instruction and support to district staff regarding grants management and basic educational technology.

•          Gather data and prepare routine written and statistical reports and correspondence.

•          Operate a computer and related equipment.

•          Establish and maintain complete and accurate data systems related to designated grants, programs and projects.

•          Install, use and troubleshoot software, hardware, and peripheral devices. 

•          Learn new software programs.

•          Integrate data files that conform to system specifications.

•          Follow oral and written instructions.

•          Prepare reports.

•          Establish and maintain effective working relationships.

•          Work in a team environment.

•          Pay close attention to detail.

•          Exercise independence, judgment, and problem-solving skills.

•          Meet deadlines.

•          Maintain regular attendance and punctuality.

ACCEPTABLE EXPERIENCE AND TRAINING

Three years progressively responsible secretarial experience involving productivity applications, budget applications, data entry, research, reporting or other office work, including some administrative level experience, and high school graduation or equivalent supplemented by college level course work in office management, business or a related field; or any equivalent combination of experience and training which provides the knowledge, skills and abilities to perform the work.

SPECIAL REQUIREMENTS

Experience with the following software applications is highly desirable:  Windows applications, Microsoft Office applications and integration, PowerSchool or similar student information system, and Quicken or similar accounting software.