ASSISTANT BUSINESS
ADMINISTRATOR
1.0 FTE - DISTRICT
___________________________________
AVAILABLE
IMMEDIATELY
The primary goal of the Assistant Business Administrator is to
assist the School Business Administrator in the operation of the
Business Office and in maintaining fiscal planning and
implementation.
In addition, the candidate will support
administrative personnel in the use of business information
systems which include: budgeting/purchase order system,
transportation system, cafeteria point of sales, free and reduced
lunch applications and facility scheduling. Will also
assist with budget, state, federal and local reports and oversee
the district's building program.
QUALIFICATIONS
REQUIRED
1.
School Business Administrator Certificate or eligibility.
2.
Degree in Business Administration or Accounting preferred.
3.
Strong technical skills and computer proficiency.
4.
Familiarity with school budget development and G.A.A.P.
5.
Familiarity with Public School Contracts Law and purchasing
procedures.
6.
Strong organizational, interpersonal and communication
skills.
7.
Experience in a school business office preferred.
8.
Experience in school construction a plus.
9.
Required criminal history background check and proof of U.S.
citizenship or legal resident alien status.
______________________________________________________________________________
JOB DESCRIPTION
POSITION TITLE
|
Assistant School Business Administrator and Assistant
Board Secretary
|
|
MINIMUM
QUALIFICATIONS
|
School Business Administrator
Certificate. Computer literate in financial
accounting and spreadsheet software. Strong
background in accounting & finance, construction
management and information technology. Such
alternatives to the above qualifications as the Board
may find appropriate and acceptable. Required
criminal history background check and proof of
U.S.
citizenship or legal resident alien
status.
|
|
REPORTS
TO
|
School Business Administrator and
Board Secretary
|
|
JOB GOAL(S)
|
To ensure that the school district
realizes maximum benefit from prudent expenditures
and investments.
|
|
JOB RESPONSIBILITY AND
AUTHORITY
|
Supervise Business Office staff and Transportation staff.
|
PRIMARY RESPONSIBILITIES
|
1.
|
Assist in the supervision of the daily
operations of the Business Office.
|
|
2.
|
Assist Business Administrator in the
financial management of the school system, including
budget methods, format, presentation and
controls.
|
|
3.
|
Oversee production of monthly accounting
of all income and expenditures.
|
|
4.
|
Assist Business Administrator in the
projection of revenue and expenditure, preparation of
prospective for bond sales, and management of
short-term investment portfolio.
|
|
5.
|
Assume responsibility for insurance
records and insurance accounting.
|
|
6.
|
Prepare and submit to the Business
Administrator such reports as the Business
Administrator may request or require.
|
|
7.
|
Supervise the purchase of all materials
and preparation of bid specifications.
|
|
8.
|
Supervise the transportation department
and ensure the safe transportation of all district
students for daily instruction programs and
extracurricular activities.
|
|
9.
|
Assist in maintaining a continuous
internal auditing program for fund accounts.
|
|
10.
|
Supervise the Free & Reduced Lunch
Program.
|
|
11.
|
Coordinate and oversee capital projects;
manage state reporting requirements.
|
|
12.
|
Supervise information technology and
database management.
|
|
13.
|
Assist Business Administrator in
supervising and evaluating staff.
|
|
14.
|
Assist in the preparation of financial
agenda items for Board meetings.
|
|
15.
|
Assist in carrying out all duties of the
School Business Administrator/Board Secretary according
to N.J.S.A. 18A17-14.1-3 and Board Policy 1320.
|
|
16.
|
Assume the responsibilities of Board
Secretary when required.
|
|
17.
|
Serve as Public Agency Compliance
Officer for district and Co-Safety Officer.
|
|
18.
|
Other duties as assigned for the
efficient operation of the Business Office to increase
effectiveness and reduce costs for the ultimate benefit
of the educational program.
|
WORKING
RELATIONSHIPS
To maintain effective
relationships with parents, students,
OF THE
POSITION
administrators, support staff members and the community
at large.
TERMS OF EMPLOYMENT
12 Months
Salary
to be determined by the Board