The Helena Public Schools is seeking a Payroll Accountant/District Bookkeeper (previously advertised as a District Bookkeeper/Accounting Clerk) for the Business Management Services department. This full time position works with limited supervision to assist with the preparation of an accurate monthly payroll for approximately 800 employees and assists in the processing of the accounts payable/receivable in the business office. Qualifications include: An Associates Degree in Accounting; three (3) years of accounting experience with payrolls (large 500 + employees) preferred; Experience with PC based software and computer operations; Experience with server based computerized time and attendance systems and employee cafeteria benefits set up and maintenance; or an equivalent combination of education, training and experience as determined by the District. Current entry-level salary is $12.90/hour, without in-district recognized experience, and includes a comprehensive benefits package.
The following application materials are required: completed district online application; letter of application and resume with work related references. Initial application deadline is May 29, 2012. This position will remain open until filled. EEO employer.
application is available at: http://www.helena.k12.mt.us/
South Rodney Street
Apply Online: http://www.helena.k12.mt.us/employment/certifie/index.dhtm
Job Title: Payroll Accountant/District Bookkeeper
Reports To: Payroll
FLSA Status: Covered
Prepared Date: May
District Bookkeeper/Accounting Clerk works with limited supervision to assist with the preparation of an accurate monthly payroll for approximately 800 employees and assists in the
processing of the accounts payable/receivable in the business office. Position is responsible for representing the
business office and district in a positive way to students, staff, parents, and
the school community.
ESSENTIAL DUTIES AND
RESPONSIBILITIES:Other duties may be assigned.
Assist the Payroll
System Coordinator in the preparation entry, and editing of the district payroll.
pay-table, addenda, and job codes
Employee payroll information
Employee assignments and
Tag (supplemental) information
Voluntary and mandatory
Enter time, attendance, account
coding information monthly reviewing the information for accuracy, and
adherence with compliance with computer restrictions and district payroll
Monitor system payroll
deductions for compliance with local, state and federal statutes and modify the
reporting systems based on statute changes.
District liaison with annuity
companies and workers compensation carrier.
Transfer and verify payroll
files from the substitute tracking module, enter and maintain all employee
Prepare and maintain
payroll-related confidential employee files.
Supervise preparation of
warrants for distribution including bursting and folding of warrants.
Initial contact for all
inquiries regarding payroll and provide congenial, friendly customer services
to all payroll contacts.
Process accounts payable and
Maintains school lunch
eligibility for all students and coordinates reporting with the Office of
QUALIFICATIONS To perform this job
successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the
knowledge, skill, and/or ability required. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential
EDUCATION and/or EXPERIENCE:
Associates degree in Accounting; three (3) years of accounting
experience with payrolls (large 500+ employees preferred); experience with PC
based software and computer operations; experience in report writing; experience
with server based computerized time and attendance systems and employee
cafeteria benefits setup and maintenance; experience with Microsoft Word and
Excel; or an equivalent combination of education, training and experience as
determined by the District.
Ability to read and interpret documents such as safety rules, operating
and maintenance instructions, and procedure manuals. Ability to write routine reports and
correspondence. Ability to speak
effectively with employees of the school district.
Ability to calculate figures and amounts such as averages, real overtime
rates, interest, commissions, size, percentages and fractions. Ability to apply concepts of algebra and
Ability to apply common sense understanding to carry out instructions
furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in
OTHER SKILLS AND ABILITIES: Ability to operate a Personal Computer
with related software (Microsoft Office and Excel), 10 key adding machine. Ability to successfully resolve or defuse
conflict situations in a positive way.
Ability to develop effective working relationships with district staff
and the school community. Ability to communicate clearly and concisely, both
written and orally. Ability to provide
excellent customer services Ability to
perform duties with awareness of all district requirements and Board of Trustee
PHYSICAL DEMANDS The physical demands described
here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform
the essential functions.
While performing the duties of this job, the employee is regularly
required to sit and talk or hear. The
employee is occasionally required to stand, walk, operate computer equipment
and reach with hands and arms. The
employee must be able to occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this
job include close vision, and depth perception.
WORK ENVIRONMENT The work environment
characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential
The noise level in the work environment is usually quiet.
The information contained in this job description is for compliance with
the American with Disabilities Act (A.D.A.) and is not an exhaustive list of
the duties performed for this position.
Additional duties are performed by the individuals in similar position
and additional duties may be assigned.