Office Assistant

NORTHEAST METRO 916 INTERMEDIATE SCHOOL DISTRICT 
 
VACANCY NOTICE  
  
  
 

Date Posted:  May 17, 2012 

Position Title:  Office Assistant - 9 Months 
 
Assignment:  916 Mahtomedi Academy    

Hours Per Day: 8 hrs/day   

Application Deadline:  May 23, 2012

  
Job Summary: 

Performs duties and tasks of a clerical but diverse nature requiring attention to detail, accuracy and precision in the performance of their duties. Duties are performed in accordance with the established office routines and operations in place. Expected to have knowledge of general office equipment, typical office practices and procedures but is not required to have knowledge of departmental rules, district policies, and office routines prior to entering the position.  
 
Duties & Responsibilities:

• Maintains site data bases such as special education due process compliance system, third party billing, Medical Assistance data systems and student attendance and follows procedures using established documentation requirements that comply with state and federal requirement. Enters data, maintains schedules and calendars, schedules meetings, and communicates deadlines to staff and other professionals on student teams. Processes paperwork, including verifying dates and mailing individual education plans (IEPS), maintain evaluation reports, progress reports, team meeting notices, and student's records.
• Schedules and assembles materials and information needed by all parties for district IEPS assessments, reassessments for students and state testing.
• Performs data entry and updates student records, departmental lists, attendance, grades, records or files using spreadsheets or entry programs.
• Answers phones, records messages, assists callers or re-directs inquiries to the appropriate individual or department. Greets visitors and directs them to appropriate persons.
• Performs other job-related duties as assigned.

Minimum Requirements: 
 
High School Diploma or GED, one to three years of work experience, and skilled in Microsoft Office.  
 

Equal Opportunity Employer