Extended Day Program, Clerical Assistant (Bilingual Preferred)

Primary Purpose:

Under direct supervision provide reception and clerical assistance for the efficient operation of the Extended Day Program Office.

Qualifications (Experience/ Education/Certification):

High school diploma or GED and two years of related experience.

Major Responsibilities:

§   Receive and direct incoming calls, take reliable messages, and/or route to appropriate staff; greet and direct visitors and parents; assist public, staff, students and parents as needed.

§   Maintain enrollment packets; prepare mailing and labels using personal computer; maintain computerized files using personal computer including reports, employee rosters, and mailing lists.

§   Open, sort, distribute, or deliver mail, messages, and other documents; assist with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc; provide clerical assistance as needed; maintain confidentiality.

§   Receive Extended Day payments, issue receipts, and post payments in child care management system.

§   Perform other duties as assigned.

§   Conserve electricity as outlined in the districts energy management plan

Special Knowledge/Skills:

§   Knowledge of all applicable federal, state, and local laws, guidelines and procedures.

§   Knowledge of administrative support and file maintenance techniques.

§   Knowledge of basic accounting principles and office management.

§   Skill in communicating effectively with others.

§   Skill in effective customer service.

§   Skill in working with various types of equipment including, but not limited to personal computers, fax machines, calculators, printers, and multi-lined phone system.

§   Skill in working with word processing and spreadsheet computer applications.

§   Skill in working in collaborative team based environments.  

Supervisory Responsibilities:

None

Working Conditions (Mental Demands/Physical Demands/Environmental Demands):

Employee daily hours may vary depending on Extended Day Program's needs. Prolonged use of computer; repetitive hand motions; maintain emotional control under stress; must be able to lift and/or carry at least 20lbs.