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Central Office Adminstrative Assistant
Administration Building

Central Office Adminstrative Assistant

Posted: Continuous 2012-05-23
Administration Building
Glenview Public School District #34
Glenview IL 60025
  Purpose:
To provide support to central office administration in order to maximize the efficiency and effectiveness of the Glenview Public School District and promote a positive climate for the entire school community.

General Responsibilities:
  • Maintain the operation of the department - including proper maintenance of all office equipment, answering, prioritizing and responding to telephone and written communications
  • Maintain confidentiality at all times; handle sensitive and confidential documents, communications, incidents, etc., with discretion and in a conscientious manner
  • Assist the department administrator by coordinating the accurate and efficient dissemination of all necessary information to the staff, parents and school community
  • Communicate information proactively and share information with appropriate people in a timely manner
  • Preparing correspondence, presentations and other materials for department
  • Prepare departmental reports - may include Board Reports, State Reports, Federal Reports and Grant Applications
  • Maintain all files and resources in departmental office and storage areas
  • Process departmental orders
  • Track departmental budgets and expenditures
  • Maintain departmental calendar including scheduling meetings
  • Act as liaison to departmental contacts
  • Other duties as assigned by the administrator

Qualifications:
  • High School Diploma or equivalent required - 60 hours of college coursework a plus
  • 3 to 5 years of progressively more responsible secretarial experience
  • Excellent interpersonal, communication and organizational skills
  • Strong computer and word-processing skills
  • Proficiency in word processing (50-60 wpm)
  • Experience in the use of office equipment
  • Use of database and spreadsheets
  • Ability to work with a minimum of supervision
  • Ability to organize, prioritize, and delegate work under time constraints and to be flexible in an environment of multiple tasks and changing priorities
  • Ability to handle confidential information

    Working Conditions:
    12 month position. Salary is commensurate with experience and education. Comprehensive benefits package includes health, dental, and life insurance. This position requires the ability to lift and carry up to 15 pounds of materials. It also requires use of computer, good vision, hearing, and and speech for effective communication.

    Application Procedure:
    Please apply online.

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    Glenview Public School District #34


    1401 Greenwood Road
    Glenview, IL 60025
    · Public



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