Job Title: Transportation Coordinator
Reports To: Director of Transportation
FLSA Status: Nonexempt - At-Will Position
Position Status: Full Time Position - 261 Days per Year
This position involves performing a variety of tasks thoroughly and efficiently within a short span of time, while overseeing the daily operations, which include assigning duties, editing payroll, taking a high volume of calls and responding to emails. It also requires a high level of contact with administrators, district employees, parents and students and requires an emphasis on excellent customer service. The Transportation Coordinator is also responsible for creating and updating bus routes for all schools and informing affected parties of changes to routes while working closely with the Transportation Director in the daily operations of the Transportation Department by performing the following duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
· Oversees the duties of Bus Drivers, Aides, Office Staff and Staff performing extra duties
· Implement department procedures and advises, instructs and informs staff of expectations
· Uses computerized system for routing school buses and updating maps
· Completes download for student busing information
· Coordinates and delegates work assignments
· Computes payroll; submits and maintains necessary paperwork and records
· Coordinates the scheduling of intramural and intramural sports buses and sports shuttles
· Coordinates and assigns field trips
· Processes trip invoicing
· Works as Substitute Dispatcher or Relief Driver/Bus Aide when needed
· Assists in making recommendations to improve safety and operational efficiency
· Performs other clerical responsibilities and other duties as assigned
RECORDKEEPING and REPORTING
- Compiles and maintains all payroll worksheets, time sheets and records
- Compiles and maintains all daily pretrip and student/mileage tabulation records
- Compiles trip invoice records
- Compiles and produces any other reports as needed
- General Office Skills
- Knowledge of applicable office software
- Typing and basic computer skills
- Prior customer service background
EDUCATION and/or EXPERIENCE
High school diploma or general education degree (GED). Must attain Class B CDL with passenger endorsement and Arizona Bus Driver Certification within first 90 days of employment.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak clearly on 2-way radio and speak effectively before groups of administrators, supervisors, employees and parents and students
HR Group/Job Descriptions 2001/Transportation/Routing Specialist
Transportation Coordinator Page 2 of 2
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as distances, discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is frequently required to climb, balance, bend, stoop, kneel, crouch or crawl. The employee is frequently required to lift and carry up to 25 pounds and occasionally lift and move up to 50 pounds. The employee is frequently required to move about the District. The employee is frequently required to sit.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee may exposed to moving mechanical parts, risk of electrical shock and toxic or caustic chemicals. The employee is regularly exposed to fumes or airborne particles, outside weather conditions, and vibration. The employee is frequently exposed to extreme heat. The employee is occasionally exposed to wet and/or humid conditions, and extreme cold.
The noise level in the work environment is usually moderate.