Academic Affairs Specialist
Under the primary direction of the Director of Student Support
Services and secondary direction of the Coordinator of Student
Discipline, the Academic Affairs Specialist will primarily be
responsible to perform functions related to Student Support and
Discipline.
Location:
Welcome Center
Responsibilities
:
(1) Complete secretarial functions related to student support,
homeless, registration, discipline, and general Welcome Center
facility needs; (2) Type and process communications; (3) Maintain
documentations in an organized manner; (4) Maintain fiscal record
keeping at the school level for all accounts and budget
expenditures as directed; (5) Input requisitions and oversee
ordering and delivery of school improvement funds and other
grants as assigned at the district level; (6) Follow-up with
purchase orders once entered; (7) Oversee full process of
expenditures entered, processed, items received, invoices process
and CIMS reconciliations once PO are closed; (8) Work
cooperatively with accounts payable to trouble shoot any
discrepancies of past orders; (9) Process expenditure reports as
requested; (10) Provide school administrators with support in
understanding and maintaining district policies related to
student discipline; (11) Maintain confidentiality of all document
pertaining to student discipline, community partnership,
homeless, and community partnerships; (12) Schedule
district facilities for workshops and meetings; (13) Maintain a
schedule and calendar for the meeting rooms at the Welcome
Center; (14) Distribute the mail and paychecks delivered to the
Welcome Center; (15) Maintain accessible files; (16) Act as
a liaison between the public and the office, in such a manner as
to present a positive image of the total school district; (17)
Provide quality service to parents, students, teachers and
administrators; (18) Assist with other activities in the division
such as: summer school, student assessment, material ordering,
tasks related to Choice/SES; and (19) Perform other duties as
assigned.
Qualifications
:
(1) Good communication, organizational, computer and
interpersonal skills required; (2) Preferred ability to work with
data from multiple computer environments including Windows based
PCs, district-wide networked systems, and web-based applications;
(3) Ability to care for minute details and editing skills to
ensure reliable and accurate results; verifying information for
accuracy; (4) Effective and efficient word processing skills with
knowledge of Microsoft Office suite of programs; (5) Ability to
plan, organize schedule, ands manage documents in a timely and
effective manner; and (6) pass the district's secretarial
test
Salary:
Class SP/ 12 Month
Additional Information:
None
Application Deadline:
Candidates must submit an online application to be received by
June 6, 2012.
Only online applications will be considered for
interviews.
Apply:
www.wps60.org