ISD # 191
JOB TITLE: Information Systems & Assessment Coordinator
Exempt (Y/N): Y DATE:
& Learning OCC NUMBER:
SUPERVISOR: Director of Assessment
& Data Analysis
Director of Technology
& Information Systems
SUMMARY: Coordinates student data systems to meet
school and district requirements, provides support/training to district
personnel in the use of the administrative systems and other related software,
coordinates assessment operations, assists in identifying systems integration,
and supervises those who assist with workload.
ESSENTIAL DUTIES AND
RESPONSIBILITIES include the following.
Other duties may be assigned.
Supervises and trains ACE Enrollment/Census,
Welcome Center Clerk, including casual temp positions as needed. In addition
provides training for site staff as required. Assumes lead as liaison with
other staff, departments, or outside agencies in coordinating requests or needs
in resolving student information system related issues and integration of
systems. Promotes communication between users and management personnel. Assists
Directors with delegated responsibility for special projects, programs, or
Designs and maintains databases and related
lists, records, and forms related to student enrollment and related student
information system databases. Generates and customizes computer forms and
reports using a wide range of software programs (e.g. Microsoft Word and Excel,
Access, Cognos). Researches and collects materials regarding better use of the
school administrative software and related data; working closely with other
departments to provide consultation for information systems. Maintains updates,
sorts and files records, reports, forms, and correspondence manually or on
database; assists in compiling, preparing, and revising department reports.
Sets up and manages security of the TIES systems ensuring data confidentiality
and system integrity.
Assist in the implementation and coordination of
a K-12 district assessment plan. Provide and/or coordinate training for support
personnel in areas related to testing and data analysis. Maintain district data
and update coding for state standardized testing for all schools in district.
Migrate data to and from online testing sites and the local student information
system. Manage materials orders and returns for standardized testing. Provide
assistance including account and password support for online testing
Assist sites in testing processes and in
securing and organization of data included in school improvement plans. Provide
information to stakeholders in a timely manner concerning assessments and
student data. Assist Director of Assessment in the analysis and communication
of assessment schedule, expectations, and test results to community, schools
and district programs.
SUPERVISORY RESPONSIBILITIES: This position supervises the ACE
Enrollment/Census clerks, Welcome Center Clerk, including casual temp positions
REQUIREMENTS: To perform this job
successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the
knowledge, skill, and/or ability required. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential
EDUCATION and/or EXPERIENCE: Bachelor's degree or equivalent from four-year
college; or at least five years of school district experience and/or training
LANGUAGE SKILLS: Ability to read, analyze, and interpret
general business periodicals, professional journals, technical procedures, or
governmental regulations. Ability to write reports, business correspondence,
and procedure manuals. Ability to effectively present information and respond
to questions from groups of managers, clients, customers, and the general
MATHEMATICAL SKILLS: Ability to add, subtract, multiply and divide
in all units of
measure, using whole
numbers, common fractions, and decimals. Ability to compute rate, ratio, and
percent and to draw and interpret bar graphs.
REASONING ABILITY: Ability to define problems, collect data,
establish facts, and draw valid conclusions. Ability to interpret an extensive
variety of technical instructions in mathematical or diagram form and deal with
several abstract and concrete variables.
OTHER SKILLS and
Computerized database knowledge with skills in
extracting data for use in Word, Excel, and Access
Develops and delivers training, documentation,
and technical assistance.
Attends meetings, conferences and other
engagements and maintain current knowledge and skills.
Ability to utilize and maintain external and
internal web-based tools.
Interpersonal skills, including ability to work
well with others, be polite, helpful, courteous and compassionate.
Ability to maintain
Ability and willingness
to follow District rules and policies.
Ability and willingness
to follow directives from supervisors.
Ability to work
PHYSICAL DEMANDS: The physical demands described here are
representative of those that must be met by an employee to successfully perform
the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions. While
performing the duties of this job, the employee is regularly required to sit
and use hands to finger, handle, or feel objects, tools, or controls. The
employee frequently is required to walk, reach with hands and arms, and talk or
hear. The employee is occasionally required to stand; climb or balance; and
stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move
up to 10 pounds. Specific vision abilities required by this job include close
vision and the ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described
here are representative of those an employee encounters while performing the
essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions. The
noise level in the work environment is usually quiet.