School Administration Manager (SAM)

Position Title: School Administration Manager (SAM)

Immediate Supervisor:          Building Principal

Summary (Job Goal):            Manage and coordinate school operations to include supervision and evaluation of classified staff, special events planning and implementation, student transportation, and overall building maintenance.

Essential Duties and Responsibilities:   (Other duties may be assigned.)

• Support the vision and mission of the District as well as building vision that sets high expectations for students and staff.
• Understand, support, and help the building principal implement change efforts at the District and/or building level.
• Assume responsibility for management of the school in the absence of the building principal.
• Manage all school scheduling, special events, field trips, cafeteria, transportation, maintenance, playgrounds and cleaning.
• Coordinate, manage and supervise the extra-curricular programs including community use of the school site.
• Prepare reports, records, and all other necessary paperwork as required.
• Develop and implement a positive, effective student management system to include monitoring and improving student attendance.
• Maintain high standards of student conduct and enforce an effective student discipline plan as necessary according to due process.
• Supervise classified staff and structure regular and systematic performance observations and evaluations to increase staff effectiveness; maintain a culture of high expectations and demand high quality of performance.
• Develop team-building, problem solving and organizational skills among classified staff.
• Conduct staff meetings as appropriate for proper functioning of the school.
• Develop a professional rapport and good working relationship with all staff members.
• Ensure staff professional development is consistent with the school vision and goals.
• Motivate and recognize classified staff accomplishments and achievements toward desired goals and objectives.
• Manage classified negotiated and contractual agreements effectively.
• Address and resolve problems/issues in a timely manner.
• Assume responsibility for and support the implementation of Board Policy and administrative regulations keeping classified staff informed of changes in policy and procedures which affect them.
• Maintain accurate records as required by federal, state, and local officials.
• Adhere to applicable state and federal laws, rules and regulations, Board Policies and Administrative Regulations.
• Administer policies and procedures in a fair and equitable manner.
• Maintain confidentiality in the school operation.
• Treat students, staff, community members, and all other contacts fairly, equitably, and with dignity and respect.
• Oversee daily operations to meet District, building and student goals.
• Assist the principal in managing the school's budget and total needs in requisitioning and inventorying equipment and supplies within the funds allocated as well as administration of the overall building budget in accordance with state and District practices.
• Plan and supervise disaster preparation, fire drills and emergency preparedness program.
• Assist the principal with the safety and security of the building and maintain a safe environment for all students, staff, and the public.  Provide for accurate inventories of property to ensure systems operate safely, efficiently, and effectively.
• Utilize knowledge of learning and staff development to make management decisions.
• Report to the central office regularly concerning the needs of the school with respect to classified personnel, transportation, equipment, and supplies.
• Consult regularly for the services of central office/resource personnel so that classified staff can receive effective assistance when needed.
• Keep the building principal informed of the building's activities and events as well as activities of an unusual nature.
• Assist in screening, hiring, in-service orientation, assigning, evaluating, and dismissing classified staff as outlined by the Board Policy, negotiated agreements and District procedures.

• Maintain a positive image for the school as well as good public relations within the community.
• Maintain a positive rapport with students, staff, and community.

• Demonstrate professionalism in fulfilling the responsibilities of the SAM position.
• Demonstrate a positive approach toward school, students and SAM position and communicate the same to the community.
• Cooperate with and work in a courteous manner with central office, co-workers and other personnel.

• Work with various members of the central administrative staff on problems/projects of District-wide importance.
• Effectively communicate, collaborate, and cooperate with administration, colleagues, supervisors, and students.
• Keep abreast of changes and developments in the profession by attending professional meetings, reading professional journals and other publications and discussing problems of mutual interest with others in the field.
• Ability to capitalize on performance feedback and constructively seek to improve performance responsibilities.
• Participate in management team meetings and activities as directed.
• Regular and reliable attendance.
• Other duties as assigned.

Supervisory Responsibilities:

Supervise and evaluate classified staff.

Minimum Education or Experience (Will vary depending on specific position):

B.A. degree in Business or equivalent experience.

Experience in a public school or business of similar size and complexity.

One to three years of successful supervisory experience preferred.

M.A. degree in business or equivalent preferred.

Licensure or Certification:

N/A

Knowledge, Skills and Abilities:    (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed here are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Competency in areas of content knowledge including employment law, current management theory, willingness to learn new skills and knowledge to enhance management/administrative skills.

Ability to access information and resources, and make decisions that effectively address a variety of work styles.

Ability to assess the strengths, needs, interests, and aspirations of staff; willingness to hold high expectations for staff and student behavior; ability to set achievable goals, monitor and evaluate staff and student progress; ability to be resourceful in responding to the changing needs of staff, students and the community.

Ability to recognize the relationships between self and others; accept responsibility for contributions to staff, students, the District, and the community; willingness to actively participate in improving self and professional skills.

Ability to listen, speak, write, read, and respond clearly to students, employees, parents, and community members; ability to use a variety of media and technology to enhance communications.

Ability to use interpersonal skills to develop constructive relationships with students, staff, employees, administration, parents, colleagues, and community groups; willingness to provide a high level of service and response to the diverse needs of the District's customers.

Ability to function effectively as part of a management team, support District initiatives and peers, plan collaboratively, create new vision, solve complex problems, and work constructively with the administrative team to solve problems that arise.

Ability to establish clear objectives for staff in harmony with District/building goals.

Ability to take responsibility for, support, and implement Board policies, administrative regulations, practices, and procedures.

Ability to maintain a safe environment including the ability make quick and/or deliberate decisions as well as to develop reasonable rules of professional behavior and maintain order in a fair and just manner.

Ability to develop team building and facilitation, problem solving, and organizational skills among classified staff.

Ability to effectively prioritize and organize work, as well as effectively manage time, schedules, and events.

Proficient in computer skills such as word processing, spreadsheet and database applications (Word, Excel, etc.).

Ability to work flexible hours/schedule.

Physical Demands:    (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

While performing the duties of this job, the employee is regularly required to sit, stand, speak, hear, see, and walk to carry out routine duties.   Must be able to bend arms, torso, and neck.   Must be able to occasionally lift, move, or push items of 50 lbs. such as assisting staff/students to include moving/

rearranging furniture and/or restraining disruptive students.   Specific vision requirements include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.  

Must be able to supervise staff and students in all types of weather, meet multiple demands from several people, and interact with the public and other staff.

Work Environment:    (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Noise level is quiet to loud.   Work may be indoors and/or outdoors.   Work may be in non-air conditioned rooms.   Tobacco and alcohol-free environment.   Fast-paced atmosphere with constant contact with students, staff, or the public.   May include evenings.   Direct responsibility for the safety, well-being, and work output staff and students.