Health Clerk

Clerical

·        Assists with the collection and maintenance of student health records

·        Maintains individual student health folders, including physical examinations and immunization records, MD notes and written parent requests, vision and hearing screening results

·        Maintains daily health office log

·        Maintains daily p.r.n. medication log sheets

·        Collects and maintains student emergency cards/information

·        Documents individual student health office visits

·        Collects data for weekly, monthly and annual reports

·        Reports weekly on contagion and/or communicable diseases

·        Tracks numbers and type of student health office visits

·        Maintains student compliance with state health requirements

·        Assists with annual ISBE immunization survey

·        Provides the Coordinator of Health Services with information on students with special health needs/concerns

·        Maintains confidentiality of all student health records and information

·        Notifies the Coordinator of Health Services of any additions or changes in student health status, medications, health care needs, etc.

 Office Maintenance

·        Maintains a friendly, safe, clean and neat environment

·        Maintains current information for health office “subs”

·        Monitors health office traffic flow

·        Inventories and maintains health office supplies

·        Assists with answering the telephone, checking student attendance (Safe Phone), duplicating, filing and other clerical duties as needed

Technical Skills/Assistance

·        Provide necessary observation/assessment, first aid/assistance and documentation of student illness or injury at school

·        Appropriately notifies the Coordinator of Health Services, Building Principal and parents of any health problems or injuries at school

·        Completes accident reports, clearly reporting on the events, injury, treatment, notification and follow up

·        Maintains annual CPR certification

·        Supervises or assists with the self-administration of student medications at school

·        Follows all District 65 policies and guidelines on medication administration

·        Notifies the Coordinator of Health Services of “new” medications at school

·        Requests information on unfamiliar medications, dosage, etc.

·        Assists with student screenings (vision, hearing, spinal and lice/pediculosis inspection) as needed

·        Maintains proper records of all screening results and necessary follow up

·        Assists the Coordinator of Health Services with any necessary screening follow up

·        Encourages disease prevention practices and good hygiene

Communication

·        Maintains open communication with the Coordinator of Health Services, Building Principal, teachers/staff and parents

·        Participates in departmental meetings and in-service education

·        Relays important information to parents through letters, phone calls or in person in a friendly, respectful manner

·        Supports and explains District 65 policies and procedures as needed

 ·        Notifies the Coordinator of Health Services and the Building Principal of changes, possible problems or miscommunications on health-related issues

·        Assists with kindergarten and new student registration and information

Training and Experience:

·        High school diploma or equivalent

·        College experience preferred

·        Interest in school-aged health care

·        Current First Aid and CPR

·        Excellent organizational, interpersonal, clerical, communication and technology skills

Minimum Qualifications Required to Perform Essential Job Functions:

Physical Requirements: Must be physically able to access all parts of the school building and grounds.  Must have finger dexterity (picking, pinching, typing or otherwise working primarily with fingers rather than the whole arm or hand), grasping ability (applying pressure to an object with the fingers and palm) and feeling (perceiving attributes of objects, such as size, shape, temperature or texture by touching with the skin, particularly that of fingertips.

Interpersonal Communication: Requires the ability to speak to convey or exchange communication.  This includes receiving verbal instructions, assignments and/or directions from supervisors.

Language Ability: Requires the ability to speak to people with poise, voice control and confidence.  Requires the ability to read and prepare a variety of correspondence using prescribed format and conforming to basic grammar and punctuation rules.

Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions.  Must be adaptable to performing under stress and when confronted with persons acting under stress.

Physical Communication: Requires the ability to talk (talking: expressing or exchanging ideas by means of spoken word) and hear (hearing: perceiving the nature of sounds by ear).  Must be able to hear at a level that allows for assessing an individual for illness and/or injury including when individual is not in direct line of sight.  Must be able to communicate by telephone.

Visual Acuity: Requires the faculty of sight (sight: the power or faculty of seeing).  Must be able to see at a level that allows reading of numbers and text, operating a computer and assessing an individual for illness and/or injury.