Pupil Accounting Coordinator
This position reports to the Pupil Accounting Supervisor with overall direction from the Director of Business and Finance Operations. The Pupil Accounting Coordinator will be responsible for overseeing the activities associated with Pupil Accounting, Truancy, and gather student enrollment paperwork as well as Board minutes and postings, compliance postings on AOIS, and student enrollment in IES, Scantron and Plato courses. Other activities include support with desk audits, field audits, and final pupil accounting audit reports of Charter Schools. This position will also coordinate with school office managers to gather needed student file paperwork and provide training for the IES Charter schools.
Duties and Responsibilities
1. To respond to customer needs and customer concerns for both the department and the overall organization.
2. To coordinate with the Pupil Accounting Assistant and school office managers in the collection, compiling, disseminating and transmitting of pupil accounting data required by the Michigan Department of Education.
3. Will have responsibility and involvement in coordinating audits of membership and attendance records for all IES charter schools and the MSDS audit teams and will provide on-going technical assistance to the local districts in maximizing membership counts.
4. To provide assistance and act as a resource agent in answering questions by IES Charter Schools, parents, state department and community members throughout the year regarding pupil accounting, truancy, and various state reports.
5. To assist with the preparation and conducting of the annual training meeting for Charter School.
6. Will remain current with all changes in law relative to pupil accounting, truancy/attendance, and AOIS compliance requirements.
8. Will be responsive and deal with changes in daily responsibilities based on the requirements of IES administration and the local charter school.
9. Responds to customer needs and customer concerns fro both the department and the overall organization.
10. Will become proficient with Powerschool, AOIS, Scantron, Plato and any other system needed by IES Charter Schools in the future in order to provide assistance to IES Charter School’s in answering questions and concerns with the systems.
11. Coordinates and assists in conducting meetings at least once monthly with Super Users, User Group Meetings, and annual workshops.
12. Gathers student enrollment information including enrollment forms, MICR information (immunizations), and cumulative records and coordinates an initial meeting with staff at the school site where student will be placed.
13. Other duties as requested by IES administration.
1. Bachelor’s degree in business/law/accounting or related field preferred. Equivalent combination of education (minimum of 90 college/university credits) and related experience may be substituted for Bachelor’s degree.
2. Prior experience working within a local, Charter, or intermediate school district is preferred.
3. Minimum of 3 years experience in pupil accounting preferred.
4. Must be proficient in the use of technology relative to the finance and accounting area. Such proficiency to include ability to utilize work processing, spreadsheet, database and Access software.
5. Must have willingness to become involved in the planning, development and conducting of training activities.
6. Ability to work effectively with staff, students, parents, Charter Schools, and members of the community from diverse backgrounds.
7. Demonstrated high level of organizational skills and analytical ability. Evidence of past work that indicates attention to detail.
8. Must be willing to receive additional training, to attend annual conferences and to improve and expand skill levels as determined IES administration.
9. Demonstrated evidence of ability to effectively problem solve and to work with minimum supervision.
10. Must have reliable transportation and be willing to travel and work in all school buildings under IES management.
11. Ability to maintain confidentiality regarding student, parents and staff information.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.
They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.