Secretary

ELEMENTARY SECRETARY

REPORTS TO:

Principal

POSITION SUMMARY:  Responsible for the overall management of the school office; various secretarial and clerical functions; basic accounting and bookkeeping functions; record keeping and report preparation. Develops and promotes good community relations among various community and school clientele.

TYPICAL RESPONSIBILITIES

1. Provides secretarial and clerical support for building administrator(s)
2. Responds to telephone calls, routes calls, takes messages and assists staff, parents and community with concerns and questions
3. Performs various financial and budgetary accounting procedures and generates all required attendant reports
4. Maintains inventory of building fixed assets
5. Maintains various computerized and hard copy student records
6. Prepares various reports as required by the district, the state department of education and the state government
7. Administers first aid and medication in the absence of the school nurse
8. Supervises students in office in disciplinary and non-disciplinary situations
9. Prepares a variety of communications (i.e. newsletters, bulletins, etc.) and distributes to the appropriate recipients (staff, students, parents, community)
10. Processes purchase orders
11. Maintains management of the office in the absence of the building administrator
12. Manages arrangements for substitute personnel and maintains attendant records
13. Performs other related duties as assigned and requested

POSITION REQUIREMENTS

• Minimum Education
  • Specialized classes beyond high school
• Minimum Experience
  • One to three years
• Skill Requirements
  • Computer
  • Word processing
  • General office equipment
  • Some accounting/bookkeeping knowledge
  • First Aid
  • Effective communication
• General Expectations
  • Is flexible
  • Has the ability to work cooperatively with supervisors and coworkers
  • Maintains a generally positive attitude
  • Observes all district policies and procedures

LICENSES OR CERTIFICATION

• None Required

ESSENTIAL ENVIRONMENTAL DEMANDS

Mostly clean and comfortable, some noise
All buildings/grounds in District Re-1 are tobacco free

ESSENTIAL PHYSICAL DEMANDS

• Frequent lifting 5 to 10 pounds
• Occasional lifting 10 to 50 pounds
• Frequent sitting, standing, walking, bending, reaching
• Occasional squatting, stooping, climbing, kneeling