Educational Secretary / High School Principal

Qualifications:

Required:

Please Note:  You must submit a Current Resume and a Typing Certificate with your application.

• High School Diploma or GED
• Five (5) years of clerical/secretarial experience; or equivalent combination of training and experience
• Verified ability to type from clear copy at the rate of 65 W.P.M. with accuracy (Certificate of Proficiency)

Preferred:

• One (1) year clerical/secretarial experience with supervisory responsibility
• Demonstrated ability to use Excel, Lotus Notes, IBM Computer, Internet and access Infinite Campus
• Previous secondary school experience
• Demonstrated knowledge of district operations and organization

Other Qualifications/Skills:

• Hold a Medication Certification or obtain within three months of appointment (Pueblo City Schools Health and Wellness office) Verified data entry, spreadsheet, and word processing skills, including but not limited to, mail merge, labels, and columns
• Demonstrated ability to take minutes at meetings
• Demonstrated ability to compose clear, concise letters and memos and format reports
• Verified excellent proofing skills
• Demonstrated ability to make decisions in accordance with established policies and procedures
• Demonstrated ability to set up and coordinate conferences, training sessions, workshops, and meetings
• Demonstrated ability to establish and maintain a professional/effective working relationship with staff, administrators, parents, students, city/county officials, and other community members
• Demonstrated knowledge of English, proper grammar, style, syntax, spelling, and punctuation
• Demonstrated ability to prioritize, plan, organize, and execute work effectively using independent judgment
• Demonstrated ability to communicate effectively, both orally and in writing
• Demonstrated ability to operate a variety of office equipment, including standard keyboard typewriter, computers, and word processor
• Demonstrated knowledge of standard office practices and procedures, effective practices and processes
• Demonstrated ability to maintain records and to prepare standard reports
• Demonstrated ability to work under pressure despite frequent interruptions
• Demonstrated ability to follow verbal and written instructions
• Demonstrated good telephone skills/etiquette
• Demonstrated ability to maintain strict confidentiality in all aspects of assignment
• Demonstrated ability to make independent decisions in accordance with established policies and procedures; demonstrated ability to answer routine questions
• Verified ability to use 10-key calculator with accuracy
• Verified data entry and word processing skills, including but not limited to mail merge, labels, and columns
• Demonstrated familiarity with mainframe terminal, electronic mail, requisitioning, purchase orders, service requests, and other computerized processes
• Demonstrate the possession of an excellent work attitude and the ability and willingness to take ownership-responsibility for project completion; demonstrated ability to provide initiative in reaching organizational goals
• Demonstrate the ability to be patient with a strong customer orientation toward all students, staff, parents, city/county officials and community members

Contract Terms:

Twelve (12) Month Division

Educational Secretary Salary Schedule - Pay Grade 512

Non-exempt Employee

Fringe Benefits Based on PESPA Agreement

Responsibilities:

1. Perform general office duties; keep an accurate and up to date filing system; operate appropriate office equipment; cordially answer telephone calls; make appointments take messages
2. Screen incoming calls and correspondence and refer to appropriate staff for action
3. Maintain confidentiality in all aspects of assignments
4. Prepare, check accuracy and code all requisitions, travel expense reports, time reports, and other authorized expense requests for approval by the Principal
5. Use computer for word processing, E-mail, work orders, supply requests, purchase orders, data processing requests, etc.
6. Perform all duties necessary to maintain the TSSI Employee Absence Tracking System
7. Perform all duties related to committees, conferences, assemblies, and meetings as assigned by the Principal
8. Prepare agendas, minutes, mailings, and notification for committee meetings
9. Correct grammatical errors, punctuation, and sentence structure of draft copies and proofread final copies of all material sent from the Principal/Assistant Principal(s)
10. Copy documents, appraisals, etc.
11. Provide clerical support to other staff as needed
12. Purchase supplies and assist with budgets and expense reports as assigned
13. Prepare bulletins and newsletters for staff and patrons
14. Process and distribute all school and U.S. Mail
15. Handle all correspondence and assist with reports, including but not limited to North Central Annual Report, School Improvement Plan, etc.
16. Responsible for facilitating graduation, diplomas, and graduation seating procedures
17. Prepare teacher handbook/materials for beginning of school year
18. Coordinate school opening and closing procedures
19. Prepare student handbook, and information sheet regarding student rules and regulations, for distribution to student body
20. Prepare and maintain teacher master schedule for the school year
21. Maintain file of all District policies and procedures
22. Type summary teacher appraisal forms
23. Inventory new textbooks, supplies, and materials received during summer months
24. Maintain building equipment inventory and report changes to Central Administration
25. Assist with promoting the health and safety of students
26. Perform any and all other duties as assigned by the principal

Application Procedure:
Apply online

Selection Procedure: