Secretary for Secondary Education
POSITION TITLE: Secretary for Secondary Education
FTE: 1.0 FTE (12 Months)
POSITION LOCATION: Instructional Services, Balas
SALARY: AAEA/OP Salary Schedule
Cat: Z $17.59 – 19.38 per hour
REPORTING RELATIONSHIP: Administrator for Secondary Education
To perform this job successfully, an individual must be able to perform each essential duty safisfactory. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The following is a list of qualifications for the position, any one of which may be waived by the Board in exercising its prerogative to determine qualifications.
EDUCATION AND EXPERIENCE:
High school graduate plus additional training and 3-5 years experience.
Ability to communicate effectively by phone and in person with general public and all levels of personnel
Ability to work with confidential information and maintain confidentiality.
Proficiency in computer use for word processing, database management, spreadsheets, and Power Points
Possession of good writing skills
Ability to organize work, set priorities, work under pressure and meet firm deadlines.
Ability to work independently as well as in a team environment.
Experience using the advanced features of spreadsheets and database management software desired
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Provide secretarial services to administrators for Secondary Education (Middle Schools/High Schools) as well as Career and Technical Education.
Complete CTE State Reports
Maintain calendar (make appointments and set up meetings)
Compose letters and memos, handle correspondence, schedule meetings and appointments, set up and maintain files.
Maintain complex files and records.
Schedule and process conference and travel arrangements.
Revise, order and distribute booklets and forms used for Secondary instruction and administration.
Assist with teacher evaluation records and preparation of annual report.
Receive and respond to a variety of requests or inquiries from students, staff, parents and the general public.
Compile and maintain procedural manuals for administrators.
Prepare various reports and materials for the Board of Education.
Other related duties as assigned.
Read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Write routine reports and correspondence. Editing experience required.
Speak effectively with customers and/or employees.
Communicate clearly and concisely both orally and in writing.
Add, subtract, multiply, and divide in all units of measure.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Deal with problems involving several concrete variables in standardized situations.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand, walk, bend, and reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus. The employee may occasionally lift up to 25 pounds such as boxes of paper.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.
METHOD OF APPLICATION:
All applicants must apply online at www.aaps.k12.mi.us, “Employment”