Adult Education Administrative Assistant
Term of Employment:
Twelve month contract
Adult Education Director
The job of the
administrative assistant is established to provide a wide
variety of highly responsible, confidential and complex
administrative and secretarial duties for the adult and
community education programs.
Assist with adult education reports.
Register, pre and post-test adult education
Prepare diagnostic information for
Advise and counsel students on GED test
Enter CMATS data for all students and
generate reports on attendance, progress, and special
Assist students with registration for GED
tests and submit information to testing center.
Assist students with securing copies of
their GED transcripts and their diplomas.
Submit test results for WIA students to the
local career center.
Serve as receptionist for adult education
Assist with publicity for program (newspaper
articles, class schedules, brochure preparation,
Serve as GED chairperson for graduation
Send correspondence to teachers, prospective
students, and literacy council members.
Assist literacy council with
Serve as secretary for advisory council.
Assist in adult education classrooms as
Maintain computers in AE classrooms and
Research websites for GED and basic skills
Assist with Imagination Library
Assist with preparation of booths for fair and
other community events.
Maintain AE website and Facebook
Maintain databases for GED graduates, WIA
students, and addresses of all students.
Other duties as
SKILLS are required to perform multiple tasks. Specific
skill-based competencies are required to perform the
functions of the job include: operating standard office
equipment including utilizing pertinent software
applications, preparing and maintaining accurate records, and
planning and managing projects.
KNOWLEDGE is required to read technical information, compose
a variety of documents, and/or analyze situations to define
issues and draw conclusions. Specific knowledge based
competencies to perform the functions of the job
include: business telephone etiquette and concepts of
grammar and punctuation.
ABILITY is required to schedule a number of activities;
gather, collate, and classify data. Flexibility is
needed to work independently or with others. Specific
ability-based competencies required to satisfactorily perform
the functions of the job include: adapting to changing
work priorities; communications with diverse groups;
maintaining confidentiality, meeting deadlines and schedules;
setting priorities; working as part of a team and working
with frequent interruptions.
Job related experience with increasing levels of
Targeted job related education
Conducted by the
director of schools and supervisory staff
Transfer requests should
be sent to Sandra Harper, Director of Schools at 201 W. Tenth
Street, Trenton, TN 38382 or email at
. New applications
should be completed online at
. Transfer requests
will be accepted through the close of business hours
June 22, 2012
. Applications will be accepted until the position is
The Trenton Special School
District offers its program and employment to all eligible
persons regardless of race, color, age, national origin,
gender or disability and is an Equal Opportunity