Administrative Assistant to the Director of Business Services

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

·    Assists with annual preparation of School District Budget, annual Financial Audit, General State Aid Claim, Pupil Transportation Reimbursement and Pupil registration.

·     Prepares checks, enters deposits, and prepares monthly reports for the Activity Fund and Board of Education accounts.

• Prepares financial reports and monthly Bank Reconciliations and Proof of Cash Report.
• Prepares and posts journal entries and miscellaneous transactions to the general ledger.
• Completes month-end and year-end closing of financial files in DCR.
• Maintains student activity accounts for all schools; prepares checks, enters deposits, runs reports, does month and year end closings.
• Handles collection of NSF checks.
• Processes verification of the National School Lunch Program participants.
• Performs standard accounting procedures within prescribed guidelines.
• Computes, verifies, tracks and maintains financial records.
• Assists work of outside auditors.
• Provides services and information to school districts, agencies and other organizations regarding accounting data. Assists in preparing reports.
• Performs confidential work as directed by the Business Director and Superintendent.
• Monitors and maintains security access to DCR for all staff.
• Delegates duties to other department staff at the direction of the Director of Business Services.
• Attends workshops and seminars related to the position duties and responsibilities.
• Provides back-up duties for receptionist, accounts payable and recording secretary.
• Serves as the district representative/alternate to appointed Cooperatives and/or organizations; attends meetings.
• Maintains and coordinates school bus routing with the bus company via web based system
•  Orders supplies for warehouse and maintains Business Office supplies.
•  Receives and conveys messages for the Director of Business Services.
• Performs secretarial duties such as typing, photocopying, filing, faxing, and distributing mail.
• Performs related duties as required.

This is a 12 month, non-union, full time position with benefits.

Start Date:  July 2012

Salary:  Commensurate with experience