Materials and Services Specialist

ANNOUNCEMENT OF VACANCY FOR THE POSITION OF

MATERIALS AND SERVICES SPECIALIST

Posting Date:  June 20, 2012 

Deadline:  June 29, 2012

Salary:  Salary per the Collective Bargaining Agreement

Purpose Statement

The job of Materials and Services Specialist done for the purpose/s of participating in the receipt and shipment of district goods; maintaining required inventory levels; ensuring specifications, quantity and quality of orders are correct; verifying stock and identifying losses; maintaining an organized warehouse layout; and transporting orders over designated routes.

Essential Functions

•      Oversees and participates in the shipping, receiving, organizing, storing and issuing of District goods including supplies, equipment and food for the purpose of assuring shipments are prepared for delivery and delivered in a timely manner.

•        Processes a variety of reports in written and electronic form (e.g. requisitions, paperwork, reports, etc.) for the purpose of disseminating information and/or materials to appropriate parties.

•        Receives stock and non-stock items for the purpose of ensuring specifications, quantity and quality of orders are correct.

•        Drives vehicles (e.g. truck, van, forklift, etc.) for the purpose of transporting orders and materials to designated sites.

•        Delivers and transports a variety of items (e.g. records/files, supplies, equipment, materials boxes, packages, cargo, office supplies, furniture, equipment, testing materials etc.) for the purpose of distributing items to assigned locations and/or individuals as required.

•        Delivers mail throughout district daily (am/pm runs).

•        Delivers mail to board members.

•        Delivers mail daily to Post Office.

•        Loads and unloads delivery trucks for the purpose of receiving stock and/or filling orders for transport.

•        Prepares orders by either pulling from stock or securing test boxes for the purpose of meeting delivery requirements.

•        Participates in physical inventories for the purpose of verifying stock and identifying losses.

•        Responds to inquiries of staff for the purpose of providing information and/or direction regarding the status of deliveries, etc.

•        Maintains documents, files and records (e.g. tracking on line shipping, equipment transfer forms, etc.) for the purpose of documenting activities, and providing materials and reliable resource information.

•        Maintains delivery vehicles (e.g. checking fluid levels, fueling, cleaning, etc.) for the purpose of ensuring safe operation of vehicle.

•        Maintains orderly and organized warehouse for the purpose of maintaining a safe and sanitary work area.

Other Functions

• Performs other related duties, as assigned, for the purpose of ensuring an efficient and effective work environment.

Job Requirements : Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, non-technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: Materials and Services Specialist adhering to safety practices; operating equipment used in warehouse operations; operating standard office equipment including pertinent software applications; and preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math; understand written procedures, write routine documents, and   speak clearly; and understand complex, multi-step written and oral instructions. Specific knowledge required to satisfactorily perform the functions of the job includes: basic computer use, basic vehicle maintenance, and safety practices and procedures.

ABILITY is required to schedule activities; gather and/or collate data; and use job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using standardized methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize a variety of job-related equipment. In working with others, problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is moderate. Specific abilities required to satisfactorily perform the functions of the job include: communicating with diverse groups; meeting deadlines and schedules; setting priorities; physical stamina; and the ability to read, write and communicate clearly in English.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; providing information and/or advising others; and operating within a defined budget. Utilization of some resources from other work units may be required to perform the job's functions. Utilization of computer and checking emails. There is some opportunity to impact the Organization's services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: significant lifting, carrying, pushing, and/or pulling; frequent climbing and balancing; frequent stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. The job is performed under minimal temperature variations and a generally hazard free environment.   Work involves frequent lifting of materials and product up to 50 pounds. Machinery operation requires the use of safety equipment to include but not limited to; eye safety glasses, hearing protectors, work boots, and hardhats. Loose fitting clothes and jewelry are not permitted, uniforms will be provided.

Education/Experience

Please complete online application at: www.burbank.k12.il.us/Administration/Personnel/vacancy

NOTE: Faxed or E-mailed letters will NOT be accepted.

Burbank School District 111 ensures equal employment/educational opportunities/affirmative action regardless of race, sex, color, national origin, religion, age or handicap.