Compliance Specialist
JOB CODE: 6220
Department: Improvement and Innovation
Supervisor: Executive Director of Improvement and Innovation
Date: April 5, 2012
SUMMARY:
The Compliance Specialist assists in monitoring and reporting expenditures in grants and entitlements to maintain maximum District funding levels and to ensure compliance with State and Federal grant regulations. He/she supports efforts to expand participation of District Title I schools and non-public schools serving Title I students in permissible ways and ensure budget utilization in concert with the Illinois State Board of Education’s program rules, guidance, and best practices. Ensures expenditures and programs are compatible with the District’s Strategic Plan, School Improvements Plans, and educational and financial goals.
SUPERVISORY RESPONSIBILITIES: None
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Assists in researching and submitting budget and program reports that are required by ISBE.
2. Collaborates with District Entitlement Managers and District Administrators in the consolidated budget planning process, including the Illinois State Board of Education (ISBE) ESEA/NCLB Entitlement application for District #205 public and non-public schools, to ensure program areas and expenditures are compliant with ISBE and federal regulations and compatible with the District’s Strategic Plan and School Improvement Plans.
3. Serves as a key District liaison of ISBE entitlement grants/funds for non-public schools. Includes coordination of annual non-public school personnel information meeting to update and notify them of yearly entitlement allocations and guidelines.
4. Works closely with the District’s Finance Department and the Executive Director of Improvement and Innovation to ensure District grant and entitlement budget funds are expended in compliance with all ISBE and Federal regulations.
5. Possesses comprehensive knowledge and computer skills required for the grant submission process via funder websites, i.e. Grants.gov, ISBE, and e-Grants.ed.gov.
6. Maintains and updates ISBE entitlement procedure/regulation paperwork for District and non-public school personnel to ensure compliance with ISBE regulations.
7. Assists District Administrators and other District staff/grant managers in preparation of entitlement and grant applications incl. revisions, updates, amendments, and monitoring.
8. Remains current and informed of changes in applicable laws, code, regulations, policies and procedures for State and Federal grant programs and grant allocation projections. .
9. Compiles information and prepares and maintains records related to grant applications, District demographics and funding activities.
10. Attends appropriate meetings, workshops, and seminars as required and assigned/designated for the Entitlements and Grant Specialist position.
11. Assists in development and updating of procedures and guidelines pertaining to the overall operation of the Grants Division of the Improvement and Innovation Department.
12. Assumes any other duties as may from time to time be delegated by the supervisor and the supervisor may make any adjustment in the scope of responsibilities as outlined above which will be in the interest of the school district.
13. All actions must be in concert with the mission statement, beliefs, objectives and parameters found in the strategic plan of the Rockford Board of Education.
EDUCATION/TRAINING
High school diploma and demonstrated success in using web-based financial and accountability reporting system(s) are required.
KNOWLEDGE, SKILLS AND ABILITIES:
The qualified employee must possess a wide-ranging knowledge of Federal and State grant reporting systems, computer systems/software (Adobe Acrobat, Excel, Access, online grant applications), and the grant production process. The candidate must display excellent oral and written communication skills along with strong writing and editing. This person must be self-directed, self-reliant, versatile, and possess the ability to work in a team setting and cope with a multitude of deadlines. Completion and/or certification in specific grant related (writing, contracts, foundations, research, evaluations, etc.) coursework and/or workshops is beneficial.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skills, and/or ability required.
LENGTH OF WORK: 12 months
Applicants for this position do not have to complete the vacancy form