TITLE: Secretarial Support –
Safe Schools Program
QUALIFICATIONS: Minimum of 3-5 years of secretarial/management
experience
Strong
technological background
Proficient
in Microsoft Office Programs
Excellent
organizational skills
Proficient
and detailed
Customer and student
centered
Ability to maintain confidentiality
Bi-lingual
preferred
FUNCTIONS: To
serve as the Administrative Assistant of the school, coordinating daily
functions and activities to assure smooth operations of the program.
REPORTS TO: Principal for Safe Schools
Program
DESCRIPTION OF TASKS AND
RESPONSIBILITIES:
General Duties
1. Screens incoming calls and
visitors and forwards messages to appropriate individual
2. Serves as primary building
greeter, directing visitors and students to appropriate building contacts
3. Routes or answers correspondence
not requiring supervisor attention
4. Student Transportation Liaison
5. Student Records Administrative
Assistant ~ attendance; academics; others as required
6. Compiles all student demographics
for student performance records-indicators and outcome statistics for annual
report(s) as directed
7. Uses a personal computer, accompanying
word processing, database, and related software to reproduce reports, charts,
and other materials
8. Prepares letters, memos, and
other correspondence
9. Compiles materials and assembles
the necessary information for the Safe Schools Grant Application, Mid-Year and
End-Year Reports to ISBE
10. Assists with preparation of all
Purchase Orders, financial record keeping, and purchasing.
11. Assembles the necessary information
for grant Applications
12. Assists with complex and/or
sensitive and confidential administrative projects
13. Collects/maintains and complies
reports on student attendance for Safe Schools program
14. Other duties as assigned
Desirable Knowledge and Skills
The
position requires considerable knowledge of business English, grammar,
spelling, and punctuation, knowledge of department operations, forms,
procedures and policies. Computer knowledge
is essential (Word, Excel, PowerPoint, Outlook, Publisher and specific student
data programs) and peripheral equipment other skills include verbal and/or
written communication, effectively dealing with others, exercising tact, good
judgment and initiative. Spanish
language proficiency preferred.