TITLE/POSITION
:
Accounts Payable
Specialist
The Accounts Payable
Specialist supports the NSSED student outcomes vision which is
to help students become successful, happy adults in home,
school, work, and community by providing programs and services
that ensure students:
a) acquire/use knowledge
and skills, b) interact well with others and have friends, c)
take appropriate action to meet their needs, d) care about
and contribute to society, and e) take actions to maintain
health and wellness.
The Accounts Payable
Specialist supports the student outcomes vision by being
responsible for processing payments in a timely manner.
Additionally, the AP Specialist will handle the processing of
all reimbursement checks to NSSED employees.
Annually, complete and submit the Transportation
Reimbursement Claim to the Illinois State Board of Education
and handle any associated audits.
Core Competencies:
·
Proficient Communication skills
·
Effective Collaborative Problem-solving ability
·
Engages in Continuous Professional Improvement
·
Possesses Job Specific Skills required to meet
essential job functions
Essential Job Functions
:
Accounts Payable:
·
Process invoices for payment.
·
Prepare A/P checks for mailing after Board
approval
·
Prepare activity and petty cash checks and
maintain proper records
·
Monitor checks to make sure the bills are paid in
a timely fashion without late payment penalties.
·
File all payments and backup information
·
Report unreasonable and suspect purchases to the
Director of Business Services
·
Prepare and record NSSED Manual Checks.
·
Audit, enter, produce and distribute Professional
Development, Out-of-Pocket and Mileage Reimbursement Expenditure
checks to NSSED employees.
Transportation Claim:
·
Annually, complete and submit the Transportation
Reimbursement Claim via IWAS
·
Provide support during the ISBE audit process for
transportation
Other:
·
Other duties as assigned by the Director of
Business Services
Qualifications:
·
Background and experience in record keeping
·
Ability to negotiate with vendors
·
Business degree preferred or some advanced study
courses in business
·
Knowledge in working with
IEPoint, IWAS , Excent/Tera
Student Management System Microsoft Excel, Microsoft Word and
alio software
REPORTS TO:
Director of Business
Services