Procurement & Purchasing Manager

A position to establish and oversee the district’s procurement function; to include, contracting, supervision of contracting staff, and related procurement and purchasing activities.

The following statements of duties and responsibilities are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be an exhaustive list of all duties and responsibilities required of all personnel within this position. Actual duties and responsibilities may vary depending upon building assignments and other factors.

• Serves as the District Contracting Officer

• Reports to the Chief Business Officer

• Ensures that proper procurement and business procedures are followed by all district staff

• Serves as a major participant in developing policy and compliance with all applicable laws

• Ensures that proper competition procedures are followed, including the purchasing activities of all staff.

• Ensures proper source selection on RFP’s (Requests for Proposal) and IFB’s (Invitations for Bid), sets standards and requirements for compiling and reviewing bid documents, advertise, and conduct pre-bid conferences, and reviews contract files.

• Counsels and instructs efforts of staff to ensure all staff members performs in accordance with ethical procurement integrity, to include

   development of regular training materials.

• Establishes efficient and effective processes and systems to enhance procurement and contracting activities.

• Provides support and assistance to improve the District’s programs and management efforts.

• Develops written recommendations for improvement of business practices and ethics pertaining to procurement and contracting.

• Prepares and reviews District procurement policies, regulations, procedures and recommendations for Chief Business Officer and Board of

   Education consideration.

• Oversees planning and coordinating procurement activities and strategies to meet the District’s needs.

• Plans and updates solicitation/bid schedules in conjunction with project managers to include bond project program, if required.

• Ensures self and staff maintains knowledge of details and trends in changing market conditions to effectively oversee the procurement of supplies

   and services of prices and quantities to benefit the District.

• Communicates with contractors, vendors and manufacturers, and reads applicable professional publications to learn and keep updated on market

   trends and conditions, prices and new products.

• Represents the District by leading negotiation teams on major contracts and procurements. Meets with vendors, manufacturers, contractors, and

   district personnel to investigate and resolve problems with product performance, services, delivery dates, construction problems and other areas.

• Issues notices of award and notices to proceed (following proper pre-construction submittals).

• Makes Contracting Officer recommendations to Chief Business Officer on disputes and claims.

• Serves as District Contracting Officer in negotiating contractor modifications and change orders which include work requests, provisional interim

   billing and supplement agreements. .

• Is the Administrative Contracting Officer (ACP) and Contracting Officer’s Technical Representative (COTR) for contracts unless other technical

   expertise is necessary.

• Solicits proposals for technical evaluation from appropriate staff offices, determines pre-negotiation position for District’s negotiating team and

   signs and approves all post negotiation memorandums.

• Responsible for looking for more strategic buying opportunities for the District in an effort to be more efficient stewards of taxpayer dollars.

• Performs other duties as assigned..

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Bachelor’s degree in business administration or related field with at least 24 hours of business courses.

A minimum of five (5) years of experience in procurement and contracting that includes at least three (3) years of construction contracting and procurement practices and procedures. Additionally, a minimum of three (3) years of government or public school contracting experience.

Knowledge of laws, rules, regulations governing public school procurement, charter schools and intergovernmental arrangements and partnerships. Keep abreast of developments in the procurement/contracting field. Supervise the purchasing and contracting functions of the district. Perform sound procurement analysis and take, or recommend, appropriate actions regarding procurement matters. Advanced knowledge of, and experience with, personal computers and common business software programs, including spreadsheets, database, word processing, presentations and publications (e.g. Microsoft Office suite); and basic office equipment. Advanced written and oral communication skills, curriculum, policy and procedure, management, accounting, interpersonal relations, evaluation, negotiation and technology.

Preferred – Certified professional procurement officer (CPPO) form NIGP, or Certified Purchasing Manager (CPM) from NAPM.

Supervises all personnel assigned to the procurement department Creates an environment that is supportive of the needs of the District.

While performing the duties of this job, the employee is frequently required to see, talk or hear. The employee is frequently required to stand; walk or sit. Frequently required to travel to schools,

construction sites and appointments. The employee must occasionally lift and/or move up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.