THE PUBLIC SCHOOLS
Montclair, New Jersey
Position Title: SCHOOL BUSINESS ADMINISTRATOR - BOARD
State Code/Title: 0112–School Business Administrator
Qualifications: 1. Valid New Jersey School Business
Administrator Certificate or eligibility
2. Minimum experience as determined by the
3. Understanding of the principles and
practices of financial accounting and reporting procedures consistent with
statute, code and GAAP requirements
4. Knowledge of accepted business practices
in school districts related to budget preparation and administration,
insurance, purchasing, transportation, food services, school plant operations
and facility planning
5. Demonstrated organizational,
communication and interpersonal skills
6. Required criminal history background
check and proof of U.S.
citizenship or legal resident alien status.
7. Experience in personnel management
8. Ability to work on site during the hours
9. Demonstrated aptitude or competence for
10. Required criminal background check and
proof of U.S.
citizenship or legal alien status
11. Such alternatives to the above
qualifications as the Board may find appropriate and acceptable.
Responsible to: Superintendent
Job Goal: Plan,
coordinate and supervise the operation of the business and buildings and
grounds departments in such a way as to enhance the morale of school district
personnel, promote the overall efficiency of the school system and maximize
district resources which advance the educational opportunities and benefits
available to each individual child.
1. Prepares with the collaboration of the board and
superintendent, the annual school budget
and assumes responsibility for the administration of all phases of the budget
throughout the year.
2. Keeps accurate and detailed accounts of all financial
transactions as prescribed by statute, administrative code and board policy.
3. Assumes responsibility for the audit of all claims,
invoices and demands against the board, presents them for board approval and
submits them to the treasurer of school moneys for payment.
4. Collects tuition fees and other moneys due to the board
not payable directly to the treasurer of school moneys and transmits such funds
to the treasurer.
5. Serves as the official purchasing agent of the board and
is responsible for establishing procedures for the acquisition of supplies and
equipment for the district in accordance with law and board policies.
6. Oversees the operation and maintenance of all school
facilities and supervises custodial, grounds and maintenance services. Ensures
that all local, state/federal standards for the health and safety of students
and staff are maintained and that required reports are maintained.
7. Assists the superintendent in the development and
implementation of a multi-year (3-5 years) comprehensive maintenance plan and
the district's long-range facilities master plan.
8. Is responsible for the efficient operation of the
district's food services program; ensures that procedures are in accordance
with law and regulations; and supervises food service personnel.
9. Administers the district's insurance/risk management
10. Is responsible for the safe, efficient operation of the
student transportation program; ensures proper maintenance of district-owned
buses; reviews routes; and handles the business aspects of contracted
11. Assists the superintendent in projection of facility needs
and oversees all construction programs. Helps develop educational standards for
sites, buildings and equipment; prepares cost data; and cooperates with
architect and construction supervisor during construction programs.
12. Acts as the agent of the board in site acquisitions and sale/lease
of property and is responsible for scheduling the use of school buildings and
grounds by authorized groups in accordance with board policies.
13. Oversees the preparation of the district payroll and
ensures proper maintenance of records related to auditing requirements, tax
laws, and employee benefits. Is responsible for implementing hospitalization,
major medical and other types of board-approved employee benefit plans.
14. Is responsible for investment of board funds in accordance
with statute and board policy.
15. Assists the superintendent and the board in developing and
updating policies for all aspects of the school business operation.
16. Safeguards and maintains all records and papers of the
board, and devises a system of acceptable recording and filing to guarantee the
safety and availability of all reports, minutes of meetings, contracts,
communications and publications, and such other documents as the board may
place in the secretary's custody.
17. Is responsible for the retention and destruction of public
documents in accordance with state law and retention schedules and serves as
the district's records management officer.
18. Notifies all board members of regular and special meetings.
Calls special meetings whenever requested by the board president or by a
petition signed by a majority of the board. Attends all board meetings.
19. Records all proceedings of board meetings, prepares the
official meeting minutes and handles all correspondence of the board.
20. Presides at the annual reorganization meeting of the board
until such time as a president is elected.
21. Files with the county superintendent a report listing the
name and social security number of each bus driver or substitute driver and
certification of a valid school bus driver's license and criminal background
22. Notifies the county superintendent of the names of newly
elected or appointed board members to obtain the state-required Financial and
Personal/Relative Disclosure Statements and informs the county superintendent
of new administrators or supervisors appointed after the April 30 filing date.
23. Notifies the New Jersey School Boards Association of the
names of newly-elected or appointed school board members in a timely manner to
ensure the fulfillment of training required by the School Ethics Act.
24. Performs such other duties as may be prescribed by law or
assigned by the superintendent or the board.
25. Engage in actively advocating, promoting and securing the
rights of all persons, with particular reference to the educational enterprise
of which he/she is a part;
26. Review and provide services which conform to district
27. Maintain positive relationships with the building
administration, parents, other staff and students in the buildings;
28. Assume other related responsibilities and duties within the
context of the above performance responsibilities.
month, salary and benefits as recommended by the superintendent of schools and
approved by the board. Job
Classification: Senior Staff
of this job will be evaluated annually in accordance with the Board’s policy on
evaluation of administrative staff.
1984, 1989, 1997, 2006, 2011