Adult Ed Administrative Assistant
Salary Range: Salary Grade F: $11.11/hr to start, $12.34/hr after six months, or appropriate placement on the salary schedule. Benefits available.
Work Schedule: This position is full-time (40 hours per week) from mid-August to mid-June, and half-time (20 hours per week) from mid-June to mid-August (negotiable).
Under the supervision of the Coordinator of the Adult and Community Education Department, efficiently performs office activities involving the many and varied program functions of the Adult and Community Education Department, prepares brochures and other marketing tools as required, understands bookkeeping concepts to maintain and understand a variety of department budgets, responds appropriately and professionally to both internal and external customers, and works congenially and cooperatively with a wide variety of individuals both in person and non-visual contact (telephone, email, messaging, etc.). The individual in this position must discharge duties with reliability, punctuality, and apply multitasking skill sets in a high energy office/program environment.
EXAMPLES OF TASKS PERFORMED (other duties may be assigned):
- Serves as a confidential team member in the Adult Education Office.
- Applies understanding of District protocol, policies, and fiscal procedures as they apply to the Adult Education Department and its associated programs.
- Demonstrates multitasking skill sets to assess, prioritize, and complete the varied responsibilities in the Adult Education Department and its associated programs.
- Organizes and prepares quarterly (3) brochures for print, electronic distribution, web publication, and develops various marketing media for the ACE (Adult Community Education) program.
- Interfaces and works through the processes with community members who desire to become Adult Education instructors.
- Registers and collects fees for any and all programs in the Adult Education Department.
- Works closely with and supports all Adult Education staff (AE teachers, ABLE/ESOL/GED instructors, GED test administrators, Traffic Education instructors, etc.).
- Assists with GED test scheduling, prepares pre-test documents, scans completed GED tests, and monitors GED database.
- Responsible for understanding the State database for the ABLE/ESOL/GED programs and updates, maintains, and analyzes the data therein and queries and pulls necessary reports for program monitoring and improvement.
- Assumes program, budget, etc, duties during summer months for other staff members.
- Organizes and prepares monthly program for the InterAgency Council.
- Develops office tools--spreadsheets, databases, flyers, etc.--as necessary to fulfill department responsibilities.
- Performs other tasks as assigned by the Coordinator of Adult Education
EDUCATION AND/OR EXPERIENCE:
High School diploma or GED plus at least one year of college or technical school or one year related experience and/or training. Computer technology knowledge and software application experience, excellent telephone skills, ability to deal with many different people in many different--and sometimes difficult--situations, and evidence of reliability are minimum qualifications.
OTHER SKILLS AND ABILITIES:
Must consistently and reliably report to work. Ability to multitask in a high energy environment. Ability to apply effective telephone techniques and human relations skills. Ability to cope effectively with stressful, pressured situations and distressed individuals. Ability to use a personal computer and apply a variety of software applications including but not limited to database, spreadsheet and word processing software. Ability to establish and maintain effective working relationships with staff and the school community. Ability to speak clearly and concisely both in oral and written communication. Ability to perform duties with awareness of all District requirements and Board of Trustees policies. Ability to work independently with a minimum of direct supervision.