Testing Coordinator

This position is governed by a collective bargaining agreement (NESPA) and eligible for insurance benefits.

TESTING COORDINATOR

Purpose Statement

      The Testing Coordinator will work with school administrators in the planning and implementation of standardized tests given at the high school (including but not limited to: ACT, SAT, PSAT, PSAE, PLAN, P-ACT, and AP).   The testing coordinator will also assist with individual and small group testing for students requiring testing accommodations or make-up testing. 

      This employee reports to the Director of Student Services and Assistant Principal of Curriculum
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Essential Functions

·         Assists with coordination of national ACT and SAT testing, including:  the staffing & training of personnel; organization of materials for test day; communication to students and parents; assisting in supervision of the test; and the return of materials to ACT and College Board.

·         Assists with coordination of the PSAT, including:   the staffing & training of personnel; coordination of test registration; communication to students and parents regarding test registration and instructions for test day; assisting in supervision of the test; coordinating alternate and accommodated testing for students; return of the materials to College Board; submitting paperwork for payment of staff to an administrator; and working with counselors in the distribution of test results.

·         Assists with coordination of AP testing, including:  securing appropriate locations for testing; staffing & training of personnel; coordination of test registration and ordering;  communication with students, staff and parents regarding test registration and test day procedures;  coordination of transportation for students when there is off-site testing; coordination of accommodated testing; planning for and conducting Pre-Administration Sessions; assisting in supervision of the tests; returning materials to College Board; and completing and submitting paperwork for the payment of the tests to an administrator.

·         Working with Administration, counselors and special education staff on state testing, including:  organization of testing materials prior to test day, organization of facilities for testing; organization of staff training materials, return of materials to ACT and Pearson.

·         Organizing mailings to students/parents regarding PSAE results

·         Organizing information for students/parents regarding PLAN and P-ACT results

·         Assist counselors and case managers in the completion of applications for accommodated testing

·         Assist in the maintenance of Testing records

Other Functions

·         Assisting with accommodated testing and make up tests for classroom tests and final exams

·         Assisting with “special testing” for ACT and SAT

·         Planning for test preparation programs that are on-site and disseminating information regarding test preparation services to students and parents

·         Proctoring tests for students who have taken online courses from an outside provider (e.g. BYU)

·         Proctoring other tests as needed

·         Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit. 

Job Requirements:  Minimum Qualifications

   Skills, Knowledge and Abilities

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions.  Specific skill-based competencies required to satisfactorily perform the functions of the job include:  preparing and maintaining accurate records; operating standard office equipment including pertinent software applications; effective listening, writing, and speaking skills; and customer service.

      KNOWLEDGE is required to perform basic math, including calculations using fractions, percents,
      and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or
      present information to others; and solve practical problems.  Specific knowledge-based 
      competencies required to satisfactorily perform the functions of the job include:  personal
      computers and peripheral equipment; web-based applications on ACT and College Board websites.

      ABILITY is required to schedule a number of activities, meetings, and/or events; gather, collate,
      and/or classify data; and use basic, job-related equipment.  Flexibility is required to work with others
      in a wide variety of circumstances; work with data utilizing defined and similar processes; and
      operate equipment using standardized methods.  Ability is also required to work with a significant
      diversity of individuals and/or groups; work with a variety of data; and utilize specific, job-related
      equipment.  Problem solving is required to identify issues and create action plans.  Problem solving
      with data may require independent interpretation; and problem solving with equipment is limited. 
      Specific ability-based competencies required to satisfactorily perform the functions of the job
      include:  communicating with diverse groups; dealing with changing priorities; working with frequent
      interruptions; and adaptability/flexibility. 

Responsibility
      Responsibilities include:  working under limited supervision following standardized practices and/or
      methods; leading, guiding, and/or coordinating others; and operating within a defined budget. 
      Utilization of resources from other work units is often required to perform the job’s functions.  There
      is a continual opportunity to have some impact on the organization’s services.

Working Environment

      The usual and customary methods of performing the job’s functions require the following physical
      demands:  occasional lifting up to 30, carrying, pushing, and/or pulling; some stooping, kneeling, crouching,
      and/or crawling; and significant fine finger dexterity.  Generally the job requires 60% sitting, 20%
      walking, and 20% standing.  The job is performed in a generally hazard free environment and in a
      clean atmosphere.

Work Hours     7:15-3:15  (37.5 per week)

Work Year       40 weeks

Experience      Job related experience is preferred.

Education    High school diploma or equivalent required.  Bachelor's degree preferred.