Accounting Assistant

Primary Purpose:

Perform general bookkeeping and maintain campus financial records, including campus activity and student activity funds.

Qualifications (Experience/Education/Certification):

High school graduation with training in bookkeeping and three years of clerical experience, including two years experience in bookkeeping.  Alternative combinations of advanced training and experience will be evaluated for consideration.

Major Responsibilities:

This position maintains Operating Budget, Student Activity Funds, and Campus Budget accounts.  The position receives and deposits student and school monies; processes purchase orders, reconciles campus financial records and handles related accounting transactions.  The position provides information concerning bookkeeping procedures to students and staff and communicates with vendors.

1.     Receives, receipts for, counts and verifies money for various activities.  Prepares deposit slips and bags for courier pick up.

2.     Writes checks (Student Activity only);inputs requisitions and purchase orders; obtains appropriate signatures.  Prepares change boxes for student activities; accounts for all monies.

3.     Maintains campus accounting for multiple accounts; submits documentation for reimbursement.  Maintains and reconciles fund accounts; records cash received and issues receipts; counts money.  Reconciles budget printouts received from district’s Central Accounting Department.

4.     Maintains all accounting records; post receipts and expenditures to proper accounts; prepares a variety of reports.  Maintains records in Quicken and monitors activity in the District accounting software.

5.     Maintains student financial records.  Receives, deposits, and posts fines and fee payments; sends letters concerning fines owed.

6.     Responds to telephone inquiries concerning all accounting matters.  Receives and responds to written requests.  Meets with auditors as necessary to provide records, information and explanations.  Works with student advisors; communicates accounting procedures.

7.     Acts as custodian of office petty cash fund; maintains accounting records for campus budgets as assigned.

8.     Ensures that accounting procedures as established by the district are followed.  Maintains financial records according to required retention schedules

9.     Assists administrators to prepare annual campus budgets.

10.   Communicates with vendors concerning purchase orders; receives supplies and verifies against purchase orders; processes Student Activity invoices for payment.

11.   Works effectively and cooperatively with Central Office Accounting Staff.

12.   Communicates any financial and/or fraud concerns to the principal in a timely manner.

13.   Conserve electricity as outlined in the districts energy management plan

Special Knowledge/Skills:

§  Knowledge of all applicable federal, state, and local laws, guidelines and procedures.

§  Knowledge of administrative support and file maintenance techniques.

§  Knowledge of accounting and basic auditing principles.

§  Skill in communicating effectively with others.

§  Skill in establishing and maintaining effective working relationships with students, parents, staff and the general public.

§  Skill in working with various forms of equipment including, but not limited to, personal computers, fax machines, calculators, printers.

§  Skill in working with word processing and spreadsheet computer applications.

§  Skill in working in collaborative team based environments.

Supervisory Responsibilities:

None.

Working Conditions (Mental Demands/Physical Demands/Environmental Demands):

Maintain emotional control under stress; repetitive hand motions; must be able to lift and/or carry at 20 lbs.