DOUGLAS COUNTY SCHOOL DISTRICT

CLERK-TYPIST

FUNCTION

Performs office support work of routine difficulty involving public contact, filing, phone work, mail, receptionist, and typing and computer operation.

SUPERVISION RECEIVED

Work is performed under immediate to general supervision of the Principal, Vice Principal and Head Secretary. Work is proofed and reviewed at various stages of completion.   The Principal/Vice Principal will at least annually evaluate the Clerk-Typist's performance.

SUPERVISION EXERCISED

None.

ESSENTIAL FUNCTIONS

Type forms, cards, lists, correspondence and form letters using a typewriter or word processor; perform data entry.

Answer the telephone; obtain information from the caller; takes messages and forward calls to the appropriate person; may provide answers to standard questions.

Greet visitors and refer to the appropriate person.

File and retrieve materials using established filing system; sort and index materials for filing or distribution.

Copy materials using a photocopy machine; sort, compile, staple and bundle materials.

Receive, pick up, sort and deliver mail; stuff envelopes; address envelopes and prepare mailings.

Proof typewritten work and check forms and materials for accuracy and completeness.

Keep an office supply and materials inventory.

May specialize in duties such as attendance, receptionist, registration of students, record keeping, and other related duties.

NON-ESSENTIAL FUNCTIONS

Perform other related duties as assigned.

WORK CONTACTS

Frequent contact with students, parents, the general public and other district staff primarily to provide and obtain general information.

  CONDITIONS OF WORK

  Light physical activity in a normal office environment.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

Knowledge of standard office practices and procedures; knowledge of basic grammar, spelling and punctuation.   Skill in typing and basic computer and office machine operation.   The ability to perform the following work activities with or without reasonable accommodation:

¨        Type 40 wpm.

¨        Display courtesy and tact in dealing with the public and other employees.

¨        Communicate effectively.

¨        Follow specific oral and written instructions and established procedures.

¨        Perform basic arithmetic calculations.

¨        Learn, in a reason­able amount of time, office practices, school district organization and personnel and some specialized equipment operation.

¨        Maintain complete and accurate records and files.

¨        Maintain regular attendance.

ACCEPTABLE EXPERIENCE AND TRAINING

High school graduation or equivalent including or supplemented by coursework in typing or office procedures or any equivalent combination of training, experience and education which provides the necessary knowledge, skills, and abilities to perform the work.