FAIRFIELD COUNTY SCHOOL DISTRICT, SOUTH
CAROLINA
JOB DESCRIPTION, MAY 2011
JOB TITLE: ASSISTANT PRINCIPAL FOR
DISCIPLINE AND ATTENDANCE
GENERAL STATEMENT OF JOB
Under occasional
supervision, provides leadership and assistance in
enforcing attendance and discipline policies among students
and in establishing an appropriate atmosphere for maximal
student learning; assists the principal with other daily
school administrative functions; supervises and coordinates
the work of assigned personnel, ensuring subordinates'
adherence to school and District policies, regulations and
goals. Reports to the Principal.
SPECIFIC DUTIES AND RESPONSIBILITIES
ESSENTIAL JOB FUNCTIONS
Assists the School Principal by
providing leadership in the coordination, implementation
and enforcement of school attendance and discipline
policies among students, and assists with other
administrative functions as assigned.
Supervises subordinate staff;
supervisory duties include instructing; assigning,
reviewing and planning work of others; maintaining
standards; coordinating activities; assisting with the
selection of new employees; acting on employee problems;
and recommending the discipline and discharge of employees
as appropriate.
Reviews the work of subordinates for
completeness, accuracy and adherence to District policies;
evaluates and makes recommendations as appropriate; offers
training, advice and assistance as needed.
Assists in the preparation of the
school's annual operating budget. May prepare and
administer grants for special program / project
funding.
Assists the principal in establishing an
appropriate atmosphere for maximal student learning.
Assists in the supervision of teachers,
staff and students; assists in developing, implementing and
evaluating staff development opportunities at the school
level; performs teacher observations periodically.
Assists in planning and overseeing
registration and schedule pick-up by students; assigns
student / staff parking.
Enforces policies and procedures
designed to protect the safety and welfare of students and
staff while on campus.
Serves on the school's discipline
committee; maintains high standards of student conduct and
enforces discipline as necessary, complying with due
process and rights of students; recommends students for
suspension or expulsion and attends and presents evidence
at related hearings; works with school resource officers to
investigate potential law violations and file charges
against student offenders; provides family court referrals
and intervention recommendations. ASSISTANT PRINCIPAL FOR
DISCIPLINE/ATTENDANCE © Archer Company 2011 2
Trains teachers in assertive discipline
techniques, proper attendance enforcement procedures,
handling problem classroom situations, etc.; responds to
emergency classroom situations as necessary.
Monitors student attendance; files
truancy charges as required.
Serves on the District's discipline
committee; reviews and recommends changes in the District's
discipline code as appropriate.
Responds to staff, parent and student
concerns on a variety of issues, including but not limited
to disruptions, fights, alcohol / drug / weapon possession,
etc.
May supervise and monitor students
during detention, bus loading / unloading, early morning
activities, cafeteria hours and/or other operational
functions as assigned.
May assist in coordinating and/or
provide leadership of various academic, extracurricular
and/or parent/community support programs as assigned.
Coordinates and/or assists with the
development and implementation of school activities,
programs, assemblies, fund raisers and other functions;
attends and assists in supervising students during
school-sponsored events, including night activities.
Receives and responds to inquiries,
concerns and complaints from teachers, other staff,
students and parents; maintains effective relationships
with students and parents; works to resolve administrative,
instructional and behavioral problems.
Keeps the Principal informed of events
and activities of an unusual nature as well as routine
matters related to the Principal's accountability.
Participates in efforts to build or
enhance community support of school programs and projects;
attends and participates in community meetings as
appropriate.
Attends staff and other District
meetings as necessary.
Keeps abreast of developments and
innovations in the profession and ensures that staff
members remain current as well.
Compiles data for and prepares various
records and reports as are required by law, Board policies
and administrative directives, which may include budget
documents, purchase orders, performance evaluations,
statistical reports, grant reports, incident reports,
program status reports, and other records, reports, memos,
correspondence, etc.
Operates a vehicle and a variety of
equipment such as a computer, printer, typewriter, fax
machine, copier, calculator, telephone, public address
system, audio-visual equipment, security equipment, two-way
radio, etc.; uses clerical, copier, computer supplies.
Interacts and communicates with various
groups and individuals such as the Principal,
Superintendent, professional peers, instructional staff,
subordinates, other District administrators and staff,
Board members, various committees, various government and
community agencies, students, parents, volunteers, vendors
/ sales representatives, law enforcement officers,
attorneys, and the general public.
Attends training, conferences,
workshops, etc., as appropriate to enhance job knowledge
and skills. ASSISTANT PRINCIPAL FOR DISCIPLINE/ATTENDANCE ©
Archer Company 2011 3
ADDITIONAL JOB FUNCTIONS
Monitors classes in teachers' absences
as necessary.
Performs routine administrative/office
tasks as required, including but not limited to preparing
reports and correspondence, copying and filing documents,
answering the telephone, sending and receiving faxes,
entering and retrieving computer data, preparing rooms for
meetings and activities, checking/securing doors, etc.
Performs related duties as required.
MINIMUM TRAINING AND EXPERIENCE
Requires a Master's degree in education
supplemented by three for four years of teaching
experience, or an equivalent combination of education,
training and experience that provides the required
knowledge, skills and abilities. Must possess a valid
Teacher certificate from the S.C. State Board of Education,
and must possess Administration certification. Must possess
a valid state driver's license.
MINIMUM QUALIFICATIONS OR STANDARDS
REQUIRED
TO PERFORM ESSENTIAL JOB FUNCTIONS
Physical Requirements:
Requires sedentary work
that involves walking or standing some of the time and
involves exerting up to 10 pounds of force on a recurring
basis or routine keyboard operations.
Data Conception
: Requires the ability to
compare and/or judge the readily observable functional,
structural or compositional characteristics (whether
similar to or divergent from obvious standards) of data,
people or things.
Interpersonal Communications
: Requires the ability of
speaking and/or signaling people to convey or exchange
information. Includes giving assignments and/or directions
to subordinates and receiving assignments and/or direction
from supervisor.
Language Ability
: Requires ability to
read a variety of laws, policies and procedures, technical
and professional studies, reference books and publications,
etc. Requires the ability to prepare performance
appraisals, policies, complex reports, schedules,
recommendations, correspondence, etc. with proper format,
punctuation, spelling and grammar, using all parts of
speech. Requires the ability to speak with and before
others with poise, voice control and confidence.
Intelligence
: Requires the ability to
apply principles of logical thinking to define problems,
collect data, establish facts and draw valid conclusions;
to interpret an extensive variety of technical instructions
in mathematical, schedule or diagrammatic form; to deal
with several abstract and concrete variables. Requires the
ability to apply influence systems in staff supervision and
leadership; to learn and understand complex principles and
techniques; to make independent judgments in absence of
supervision; to acquire knowledge of topics related to
primary occupation. Must have the ability to comprehend and
interpret received information.
Verbal Aptitude
: Requires the ability to
record and deliver information, to explain procedures, to
follow and give verbal and written instructions; to counsel
and teach employees; to teach, discipline and counsel
students. Must be able to communicate effectively and
efficiently with persons of varying educational backgrounds
and in a variety of technical and/or professional languages
including education administration, ASSISTANT PRINCIPAL FOR
DISCIPLINE/ATTENDANCE © Archer Company 2011 4
curriculum development, school testing,
budgeting, personnel, grant administration, public
relations, etc.
Numerical Aptitude
: Requires the ability to
add and subtract totals, to multiply and divide, to utilize
mathematical formulas, to determine percentages and
decimals and to determine time. Must be able to use
practical applications of algebra and statistics.
Form/Spatial Aptitude
: Requires the ability to
inspect items for proper length, width and shape, and
visually read various information.
Motor Coordination
: Requires the ability to
coordinate hands and eyes using office machinery; to
operate motor vehicles.
Manual Dexterity
: Requires the ability to
handle a variety of items, keyboards, office equipment,
control knobs, buttons, switches, catches, etc. Must have
minimal levels of eye/hand/foot coordination.
Color Discrimination
: Requires the ability to
differentiate colors and shades of color.
Interpersonal Temperament
: Requires the ability to
deal with people beyond giving and receiving instructions.
Must be adaptable to performing under stress when
confronted with emergency situations, volatile situations
or tight deadlines. Worker may be subject to danger or risk
to a slight degree and to tension as a regular, consistent
part of the job.
Physical Communications
: Requires the ability to
talk and hear: (talking: expressing or exchanging ideas by
means of spoken words; hearing: perceiving nature of sounds
by ear).
PERFORMANCE INDICATORS
Knowledge of Job:
Has thorough knowledge of
the methods, procedures and policies of the School District
as they pertain to the performance of duties of the
Assistant Principal for Discipline and Attendance. Has
thorough knowledge of the organization of the District and
of related departments and agencies. Is knowledgeable in
the laws, ordinances, standards and regulations pertaining
to the specific duties and responsibilities of the
position. Is able to make sound, educated decisions. Has
the ability to help plan and develop daily, short- and
long-term goals related to District purposes. Is able to
take the initiative to complete the duties of the position
without the need of direct supervision. Has the ability to
plan, organize and prioritize daily assignments and work
activities. Has extensive knowledge of the principles and
practices of high school-level education and school
administration, student behavior management and discipline
enforcement; has thorough knowledge of instructional /
curriculum theories and practices, school testing programs
and other functions of high school education. Has knowledge
of counseling and problem-solving techniques. Is able to
effectively counsel students in adjustment, disciplinary
and academic problems. Is able to work with students,
parents, teachers, guidance counselors, law enforcement
officers and others as necessary to resolve disciplinary
and attendance problems. Has knowledge of theories and
methods of motivating students. Knows how to react calmly
and quickly in emergency situations; is able to handle
volatile situations calmly and professionally. Is able to
help implement effective policies and procedures to help
ensure the safety and well-being of students and staff
while on campus. Is able to perform duties effectively and
professionally in an environment in which discrimination
and other public issues are constant concerns. Knows how to
help supervise both professional and classified staff.
Knows how to apply supervisory and managerial concepts and
principles; has knowledge of administrative principles
involved in developing, directing and supervising various
programs and related activities. Has the ability to offer
instruction and advice to subordinates regarding
departmental policies, methods and regulations. Is able to
perform employee evaluations and to make recommendations
based on results. Has the ability to offer training and
assistance to co-workers and ASSISTANT PRINCIPAL FOR
DISCIPLINE/ATTENDANCE © Archer Company 2011 5
employees of other departments as
required. Is able to read and interpret complex materials
pertaining to the responsibilities of the job. Is able to
assemble and analyze information and make written reports
and records in a concise, clear and effective manner. Has
thorough knowledge of the terminology and various
professional languages used within the department. Has
knowledge of proper English usage, grammar, punctuation and
spelling; has the mathematical ability to handle required
calculations. Is able to help compile, organize and utilize
various financial information necessary in the preparation
of school budgets, and knows how to prepare and monitor
budgets. Has knowledge of and is able to use modern office
practices and equipment, including computers for word and
data processing and records management. Knows how to
maintain effective relationships with personnel of other
departments, professionals and members of the public
through contact and cooperation. Knows how to make public
presentations. Is able to participate in effective public /
community relations efforts in order to garner support for
school programs and projects. Has the ability to learn and
utilize new skills and information to improve job
performance and efficiency.
Quality of Work
: Maintains high
standards of accuracy in exercising duties and
responsibilities. Exercises immediate remedial action to
correct any quality deficiencies that occur in areas of
responsibility. Maintains high quality communication and
interaction with internal and external entities with whom
the position interacts.
Quantity of Work
: Performs described
Essential Functions and related assignments efficiently and
effectively in order to produce quantity of work which
consistently meets established standards and
expectations.
Dependability
: Assumes responsibility
for completing assigned work. Completes assigned work
within deadlines in accordance with directives, policy,
standards and prescribed procedures. Maintains
accountability for assigned responsibilities in the
technical, human and conceptual areas.
Attendance
: Attends and remains at
work regularly and adheres to policies and procedures
regarding absenteeism and tardiness. Provides adequate
notice to higher management with respect to vacation time
and leave requests.
Initiative and Enthusiasm
: Maintains an
enthusiastic, self-reliant and self-starting approach to
meet job responsibilities and accountabilities. Strives to
anticipate work to be accomplished, and initiates proper
and acceptable action for the completion of work with a
minimum of supervision and instruction.
Judgment
: Exercises analytical
judgment in areas of responsibility. Identifies issues or
situations as they occur and specifies decision objectives.
Identifies or assists in identifying alternative solutions
to issues or situations. Implements decisions in accordance
with prescribed and effective policies and procedures and
with a minimum of errors. Seeks expert or experienced
advice where appropriate and researches issues, situations
and alternatives before exercising judgment.
Cooperation
: Accepts supervisory
instruction and direction and strives to meet the goals and
objectives of same. Questions such instruction and
direction when clarification of results or consequences are
justified, i.e., poor communications, variance with
established policies or procedures, etc. Offers suggestions
and recommendations to encourage and improve cooperation
intra- and inter-departmentally.
Relationships with Others
: Shares knowledge with
managers, supervisors and co-workers for mutual benefit.
Contributes to maintaining high morale among all employees.
Develops and maintains cooperative and courteous
relationships inter- and intra-departmentally, and with
external entities with whom the position interacts.
Tactfully and effectively handles requests, suggestions and
complaints in order to established and maintain good will.
Emphasizes the importance of maintaining a positive
image.
Coordination of Work
: Plans and organizes
daily work routine. Establishes priorities for the
completion of work in accordance with sound time-management
methodology. Avoids duplication of effort. Estimates
expected time of completion of work elements and
establishes a personal schedule accordingly. Attends
ASSISTANT PRINCIPAL FOR DISCIPLINE/ATTENDANCE © Archer
Company 2011 6
required meetings, planning sessions and
discussions on time. Implements work activity in accordance
with priorities and estimated schedules.
Safety and Housekeeping
: Adheres to all
established safety and housekeeping standards. Ensures such
standards are not violated.
Planning
: Plans, coordinates and
uses information effectively to enhance activities and
production. Knows and understands expectations regarding
such activities and works to ensure such expectations are
met. Develops and formulates ways, means and timing to
achieve established goals and objectives. Effectively and
efficiently organizes, arranges and allocates manpower,
financial and other designated resources to achieve such
goals and objectives.
Organizing
: Efficiently organizes
own work and that of subordinate staff. Ensures that
personnel understand what results are expected of them, and
that each is regularly and appropriately informed of all
matters affecting or of concern to them.
Staffing
: Works with upper
management, where appropriate, to select and recommend
employment of qualified personnel. Personally directs the
development and training of personnel under charge,
ensuring their proper induction, orientation and
training.
Leading
: Provides a work
environment which encourages clear and open communications.
Has a clear and comprehensive understanding of the
principles of effective leadership and how such principles
are to be applied. Provides adequate feedback to personnel
under charge concerning their performance. Commends and
rewards personnel under charge for outstanding performance,
and takes timely and appropriate disciplinary action as
necessary. Exercises enthusiasm in influencing and guiding
others toward achievement of established goals and
objectives.
Controlling
: Provides a work
environment which is orderly and controlled. Coordinates,
audits, and controls manpower and financial resources
efficiently and effectively. Coordinates, audits, and
controls the utilization of materials and equipment
efficiently and effectively. Has a clear and comprehensive
understanding of established standards, methods and
procedures.
Delegating
: Assigns duties as
necessary and/or appropriate to meet goals, enhance
abilities of personnel under charge, build their confidence
and assist them in personal growth. Has confidence in
personnel under charge to meet new or additional
expectations.
Decision Making
: Exercises discretion
and judgment in developing and implementing courses of
action affecting functions under charge. Recognizes when a
particular policy, procedure or strategy does not foster
the desired result, and moves decisively and explicitly to
develop and implement alternatives.
Creativity
: Regularly seeks new and
improved methodologies, policies and procedures for
enhancing the effectiveness of functions under charge.
Employs imagination and creativity in the application of
duties and responsibilities. Is not adverse to change that
supports achievement of goals and objectives.
Human Relations
: Strives to develop and
maintain excellent rapport with personnel under charge.
Listens to and considers their suggestions and complaints,
and responds appropriately. Establishes a work environment
to promote and maintain mutual respect.
Policy Implementation
: Has a clear and
comprehensive understanding of policies regarding functions
under charge and the function of the organization. Adheres
to policies in the discharge of duties and
responsibilities, and ensures the same from personnel under
charge. ASSISTANT PRINCIPAL FOR DISCIPLINE/ATTENDANCE ©
Archer Company 2011 7
Policy Formulation
: Maintains awareness of
changes in operating philosophies and policies, and
routinely reviews policies to ensure any changes in
philosophy or practice are appropriately incorporated into
functions under charge. Recognizes and understands the
relationship between operating policies and practices and
morale and performance. Strives to ensure that established
policies enhance same.
DISCLAIMER: This job description is not an employment
agreement or contract. Management has the exclusive right
to alter this job description at any time without
notice.
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