Posted: July 20, 2012
Deadline for application: July 26, 2012
Contract length: 260 Days
Compensation: $12.78/hr, plus benefits
Work Schedule: 8 hours per day, 7:30am – 4:30pm
Nature and Scope of Job: To ensure that the
department is represented in a professional manner at all times. Provide direct support and assistance to
department staff so that State and Federal reports are completed in a timely
manner, if appropriate. Assist the
department staff in compiling and disseminating information, preparing for
seminars, workshops or presentations.
Provide accurate correspondence to the district, community and/or state
personnel as required. Individuals will
be expected to follow district and state policy in regards to knowledge of
and/or destruction of confidential information.
Public relations skills, sensitivity, and the ability to work
independently and as a member of a team are essential. Duties will consist of routine office
procedures and a variety of assigned projects.
Education, Licenses, Certification or Formal Training:
High school diploma or GED
equivalent and completion of one year of college or business school with
classes involving computer training and accounting/bookkeeping.
Or any other combination of related
experience of related education, experience, and training.
to maintain current e-mail systems including daily receiving and sending of
messages. Ability to perform routine
administrative details without direction from supervisor. Ability to maintain effective
working relationships with staff and general public. Proficient in Windows, Microsoft
Office applications including Word, Excel, PowerPoint, and E-Mail as well as
other job-appropriate software applications.
Flexibility and excellent public relations skills are of utmost
importance. Proficient in the operation
of office equipment. Proficient in
Business English, spelling and office procedures. Ability to assume responsibility for handling
of administrative details with high degree of accuracy and confidentiality. Ability to complete difficult tasks within
time constraints and work with frequent interruptions. Ability to pay attention to detail. Ability to apply position knowledge to
efficiently keep records, project timelines, and organize daily office flow. Must have knowledge of organization and
operation of district. Decision-making
may require collaboration with director(s), chief officer(s) and/or
coordinator(s), but position relies on ability to make sound decisions as
appropriate based on need. Work is
guided by Weld County School District 6 policies and procedures. Bilingual skills helpful (English/Spanish). Ability to perform all functions of the
Essential Job Functions:
receptionist. Screens and routes
incoming calls to appropriate individual or responds to questions and
complaints within scope of authority.
Takes messages and responds to assigned questions from students,
parents, staff and community members.
Schedules appointments for supervisors.
appointments, and assists in the coordination of calendar for director, chief
officer, coordinator and/or manager as assigned.
routine correspondence by typing reports, letters, tabulations and other
materials from copies, rough drafts and e-mails.
data for a variety of reports and bulletins.
Ensures accuracy of information.
Develops computer forms, charts and graphs as needed for reports and
and when appropriate, updates department and district policy notebook, within
scope of authority, responds to questions regarding Weld County School District
6 policies, procedures and practices, as well as, department policies,
procedures and practices.
data and prepares reports including district, state and federal reporting.
in regular and special planning efforts of the department.
in special projects with members of one or more departments in areas such as
cross training, major document production, problem solving, planning, etc.
computer software, including word processing, spreadsheets, and scheduling, in
project management efforts. May include
extensive work in Microsoft Office tools, including Microsoft Excel and data
management systems and databases, as well as Outlook and Adobe Acrobat.
receptionist. Answers and routes phone
calls and distributes incoming mail.
Maintains files and orders supplies.
office equipment and trains other personnel in operation of such equipment.
data and prints a variety of reports for the District and State government.
routine inquiries and complaints from the public and District’s patrons. Answers questions within scope of authority.
documents according to State Archive and District guidelines. Uses judgment as to what documents to shred
performing the duties of this job, the employee is regularly required to
compare, analyze and compile.
required to communicate, compute, synthesize, evaluate and use interpersonal
required to copy, coordinate, instruct and negotiate.
administration in the recruitment and placement of additional department team
responsible for assisting all leave requests (adds, changes, deletions) into
the system, and makes sure staff members have proper forms (i.e. payment
vouchers, leave requests, Copy Center requests).
Performs other duties as assigned.
Coordinates travel arrangements for
Coordinates meeting locations and
Equal Employment Opportunity
Weld County School District 6 shall not
discriminate in its employment or hiring practices on the basis of race,
ethnicity, religion, sex, sexual orientation, age, marital status or
disability. The Superintendent is committed to cultural diversity among district
personnel as a means of enriching educational experience. The District shall
identify, solicit, and consider applicants for employment from a broad spectrum
of qualified individuals who will contribute to that effort.
Apply online www.greeleyschools.org