Temporary General Secretary - Technology

The following application materials are required: completed district online application, cover letter and resume.  Initial application deadline is August 8, 2012.  This temporary position will remain open until filled.  EEO employer.

District online application is available at: http://www.helena.k12.mt.us/

Helena Public Schools

Personnel Services

55 South Rodney Street

Helena, Montana 59601

Phone: (406) 324-2010

Application Procedure:

Apply Online: http://www.helena.k12.mt.us/employment

Helena Public Schools

Position Description

Job Title:                     Temporary General Secretary

Reports To:                 Technology Systems Manager

FLSA Status:               Covered

Prepared Date:           May 2007

SUMMARY:  Serves as secretary to the Technology Systems department and as facilitator for the program/public being served in communicating information, problem solving, material acquisition, and record keeping.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.

Receptionist for the Technology Systems Department.

Handle and direct telephone traffic, take and deliver messages.

Initiate Help Desk tickets from telephone calls and provide status updates to district staff.

Handle all departmental mail processing.

Collect and process payroll and attendance records for staff members.

Prepare and type materials for supervisor and various technology services staff.

Assist with and monitor technology equipment inventory.

Prepare, process, track and monitor Technology Request Forms.

Prepare requisitions and/or purchase orders for technology related equipment and supplies.

Order technology equipment and supplies, working with various vendors and coordinating vendor delivery schedules.

Monitors receipt of equipment and supplies, distribute according to individual budget allotments and properly inventory equipment.

Perform all secretarial tasks assigned including typing, filing, and operation of various office equipment.

Orientate substitute employees.

May perform other related tasks as assigned by supervisor.

SUPERVISORY RESPONSIBILITIES:

None

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION & EXPERIENCE:

High school diploma or general education degree (GED); one-year experience and/or one-year of secretarial training or an equivalent combination of experience and training as determined by the district.

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before small groups of people.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide units of measure using whole numbers, common fractions and decimals.  Ability to compute rate, ratio and percent and to draw and interpret bar graphs.

REASONING ABILITY:

Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS AND ABILITIES:

Ability to pass a keyboarding test at 55 words per minute. Ability to operate common office equipment; a personal computer and related software (spreadsheet and word processing software is required).  Ability to get along with other people. Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing.  Ability to perform a multitude of tasks concurrently while monitoring priorities, as necessary.  Ability to perform duties with awareness of all district requirements and Board of Education policies.

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to stand, walk, and sit.  The employee will occasionally be required to stoop, kneel crouch or crawl.  The employee may have to occasionally lift and or push up to 50 pounds.  Specific vision abilities required by this job include close vision, distance vision and depth perception.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet to moderate.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position.  Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.