Temporary General Secretary - Technology
This temporary General Secretary position provides clerical support for the Helena School District's Technology Systems program and serves as a facilitator for the program/public being served in communicating information, problem solving, material acquisition and record keeping. Qualifications include: High School diploma or equivalent; one year of secretarial training or an equivalent combination of education, training,
and experience as determined by the district. Prior experience working in the area of technology services is desired but not required. Salary is $13.22 per hour.
application materials are required: completed district online application, cover letter and resume. Initial
application deadline is August 8, 2012. This temporary position will remain open
until filled. EEO employer.
application is available at: http://www.helena.k12.mt.us/
South Rodney Street
Apply Online: http://www.helena.k12.mt.us/employment
Title: Temporary General Secretary
Date: May 2007
SUMMARY: Serves as secretary
to the Technology Systems department and as facilitator for the program/public
being served in communicating information, problem solving, material
acquisition, and record keeping.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may
the Technology Systems Department.
Handle and direct
telephone traffic, take and deliver messages.
Initiate Help Desk tickets from telephone calls and provide
status updates to district staff.
Handle all departmental
process payroll and attendance records for staff members.
Prepare and type
materials for supervisor and various technology services staff.
Assist with and
monitor technology equipment inventory.
track and monitor Technology Request Forms.
requisitions and/or purchase orders for technology related equipment and supplies.
equipment and supplies, working with various vendors and coordinating vendor
of equipment and supplies, distribute according to individual budget allotments
and properly inventory equipment.
secretarial tasks assigned including typing, filing, and operation of various
other related tasks as assigned by supervisor.
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be
able to perform each essential duty satisfactorily. The requirements listed
below are representative of the knowledge skill, and/or ability required. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
EDUCATION & EXPERIENCE:
diploma or general education degree (GED); one-year experience and/or one-year
of secretarial training or an equivalent combination of experience and training
as determined by the district.
Ability to read
and interpret documents such as safety rules, operating and maintenance
instructions, and procedure manuals.
Ability to write routine reports and correspondence. Ability to speak effectively before small
groups of people.
Ability to add,
subtract, multiply, and divide units of measure using whole numbers, common
fractions and decimals. Ability to
compute rate, ratio and percent and to draw and interpret bar graphs.
Ability to apply
common sense understanding to carry out instructions furnished in written, oral
or diagram form. Ability to deal with
problems involving several concrete variables in standardized situations.
OTHER SKILLS AND ABILITIES:
Ability to pass
a keyboarding test at 55 words per minute. Ability to operate common office
equipment; a personal computer and related software (spreadsheet and word
processing software is required).
Ability to get along with other people. Ability to develop effective
working relationships with students, staff and the school community. Ability to
communicate clearly and concisely, both orally and in writing. Ability to perform a multitude of tasks
concurrently while monitoring priorities, as necessary. Ability to perform duties with awareness of
all district requirements and Board of Education policies.
DEMANDS: The physical demands described
here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform
the essential functions.
the duties of this job the employee is regularly required to stand, walk, and
sit. The employee will occasionally be
required to stoop, kneel crouch or crawl.
The employee may have to occasionally lift and or push up to 50 pounds. Specific vision abilities required by this
job include close vision, distance vision and depth perception.
ENVIRONMENT: The work environment characteristics described here are
representative of those an employee encounters while performing the essential
functions of this job. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
The noise level
in the work environment is usually quiet to moderate.
The information contained in this job description is for
compliance with the American with Disabilities Act (A.D.A.) and is not an
exhaustive list of the duties performed for this position. Additional duties are performed by the
individuals currently holding this position and additional duties may be