Computer Records Controller

Description:

• Complete Student Enrollment Form or Student Withdrawal Form as students enroll or withdraw from school, maintain a record keeping system for documentation, and maintain file copies of forms
• Collect data, complete all input documents, and update the student database via electronic data transmission to maintain systems supported including school instructor file, student demographic and enrollment data, grade reporting, and attendance
• Verify the accuracy of all processed data, recognize discrepancies, and take corrective action
• Input student attendance daily, and give tardy passes to students who arrive late
• Request, send, and maintain student cumulative records, create new cumulative records for students new to the district, and clean and route all records of students dropped from the district to the Pupil Accounting Department
• Mail truancy warning letters to students and complete documentation for truancy affidavits for court
• Request, pick up, and distribute all student database products to the appropriate school offices and/or personnel
• Understand and interpret student database products and their uses
• Plan and schedule tasks, taking into consideration school priorities and the departmental calendar
• Understand and correctly use computer systems including data transmission, student database inquiry, printed products, grade reporting, and attendance
• Attend scheduled department workshops
• Perform all other tasks and duties as assigned
  
  Qualifications:
  

• Accredited Senior High School Diploma or equivalent (U.S.A. equivalency); one year of office experience with a focus on recordkeeping
• Ability to perform responsibilities with limited supervision
• Demonstrated keyboarding and ten key skills
• Ability to make spot judgments, recognizing that decisions affect the instructional process
• Task oriented self-starter with the ability to perform and enter data with a high degree of accuracy
• Ability to work under time pressures and demand of the position to achieve completion deadlines
• Organizational, communication, and interpersonal skills required to achieve the goals of the position
• Reliable personal transportation required for use in the pick up and delivery of products from the administration building