Senior Administrative Associate, Community Relations

Primary Purpose:

Serves as first point of contact as visitors enter central administration office.

Provides office and administrative support for Community Relations Department.

Qualifications (Experience/ Education/Certification):

High school diploma or GED and three years of related experience.

Spanish bilingual preferred.

Major Responsibilities:

§   Greet and direct visitors and parents; receive and direct incoming calls; assist public, staff, students and parents as needed.

§   Provides direct administrative support to Community Relations Department; schedule appointments; arranges meetings and reserves meeting space.

§   Creates and maintains a variety of documents, records, files, manuals, and other material, often containing confidential material; develops and maintains a variety of publications, forms, and processes; composes and creates correspondence and reports; compiles and formats information; designs spreadsheets and databases; prepares, processes and distributes a variety of materials; performs special projects when requested.

§   Provide notary services.

§   Assist with special events.

§   Performs other duties as assigned.

§   Conserve electricity as outlined in the districts energy management plan

Special Knowledge/Skills:

§   Knowledge of all applicable federal, state, and local laws, guidelines and procedures.

§   Knowledge of administrative support and file maintenance techniques.

§   Knowledge of basic accounting principles and office management.

§   Skill in communicating effectively with others.

§   Skill in working with various types of equipment including, but not limited to personal computers, fax machines, calculators, printers.

§   Skill in working with word processing and spreadsheet computer applications.

§   Skill in working in collaborative team based environments.

Supervisory Responsibilities:

None.

Working Conditions (Mental Demands/Physical Demands/Environmental Demands):

Prolonged use of computer; repetitive hand motions; maintain emotional control under stress; must be able to lift and/or carry at least 20lbs.