High School Diploma preferred.
Working knowledge of telephone and switchboard
systems currently in use.
Ability to answer calls with a well-modulated
voice, with good grammatical construction and choice of
Proficient in Word, Excel, and Outlook.
Strong clerical skills.
Ability to work constructively with staff,
students, and the public.
Previous experience preferred, but not
Such alternatives to the above qualifications
as the Board may find appropriate and acceptable.
Director of Human Resources and Finance.
To support the delivery of School District 91's written,
taught, tested and reported curriculum and contribute to
maximizing student achievement.
To contribute to effective
school-community relations by prompt and courteous handling
of all inquiries and visitors.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Greets all visitors courteously, determines
their needs, checks appointments, and directs or escorts them to
the proper person.
Receives incoming telephone calls and routes
to the appropriate destination.
Answers non-technical questions and refers
other inquiries to designated office personnel.
Delivers faxes and other information as needed
and sends faxes when requested.
Maintains fax machine and orders supplies as needed.
Takes transcript orders and receives payment.
Takes and delivers messages for office
personnel when they are unavailable.
Performs clerical tasks and projects as
Scans records and other information.
Checks for completeness and then shreds scanned materials.
Schedules boardroom and conference rooms for
meetings and other uses.
Maintains and updates daily list of room schedules.
Distributes employment paperwork to new
employees and schedules appointments as directed.
Schedules substitute interviews and provides
clerical support for the substitute teacher program.
Assists with job opening inquiries and gives
online application assistance.
Maintains and updates the job posting bulletin board.
Creates and updates telephone extension
directories for District use.
Scans and returns expiring certificates to
certified staff members with a reminder to recertify.
Scans and returns certificates and official transcripts to
certified staff members leaving the district.
Completes Drivers Education verification of
compliance forms for students.
Unlocks and locks the doors of the
Administration Office and ensures that lights are turned
Reports problems with the telephone system and
arranges non-technical repair services.
Orders perfect attendance certificates and
prepares them for distribution near the end of the school
Obtains the school supply list for each
Has regular and predictable attendance.
Maintains high standards of ethical behavior
OTHER DUTIES AND RESPONSIBILITIES:
Assists the Payroll Department as
Retrieves and makes copies of student records
in a timely manner as requested by authorized persons.
Performs all other duties as assigned.
TERMS OF EMPLOYMENT:
This position is scheduled for 8 hours per day and has a year
Benefits will be in accordance with approved Board policy.
Wages will be in accordance with the Classified Salary Schedule
as a Grade 5 - $11.53 or $12.11 per hour depending on
This is an "at will"
position in that the employer or employee may terminate
employment at any time or for any reason consistent with
applicable state or federal law.
The "employment at will" policy cannot be changed verbally or
in writing, unless the change is specifically authorized in
writing and expressly approved by the Board of Trustees of
Performance of this position will be evaluated annually by the
Director of Human Resources and Finance in accordance with the
provisions of the Board's policy on the evaluation of
position has been given an overall physical classification of
This position is performed indoors.
The majority of the time is spent sitting at a desk, greeting
visitors, working on the computer, answering the telephone,
completing paperwork and scanning documents.
Movement within the office is required to deliver documents and
messages and gather information as needed.
Equal Opportunity Employer
Hiring is done without regard to race, color, religion,
national origin, sex, age, or disability. In addition,
interview preference may be given to veterans who qualify
under state and federal laws and regulations. If you
need special accommodations to satisfy testing requirements,
please contact Human Resources.