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Records Clerk
Pioneer HS

Records Clerk

Posted: Continuous 2012-08-07
Closes: 08/21/2012
Pioneer HS
Ann Arbor Public Schools
Ann Arbor MI 48104
  POSITION TITLE:                         Records  Clerk          Internal Only
FTE:                                               1.0
POSITION LOCATION:                Huron High School        
SALARY:                                       Cat. D, 10+ month, AAEA/OP Salary Schedule                      
REPORTING RELATIONSHIP:     Building Principal        

EDUCATION AND EXPERIENCE:
High school graduate with additional training.
3-5 year of previous experience
Experience with word processing, spreadsheets and database software.

QUALIFICATIONS REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The following is a list of qualifications for the position, any one of which may be waived by the Board in exercising its prerogative to determine qualifications.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Maintain complete confidentiality of student records.
Enforce legal requirements for dissemination of records.
Maintain and update transcripts and cumulative folders, including preparation of folders     for all new students.
Maintain student special education records.
Provide statistical information for all college & National Merit applications as well as provide transcript request.
Prepare transcripts and cumulative folders for microfilming.
Prepare the class rank of graduation classes.
Assist in preparation of student records for legal proceedings.
Close out senior transcripts and thin out cum folders of graduating class.
Record external test scores, advance placement results and verify GPA for transcripts.
Prepare data processing sheets for maintaining computer record file.
Prepare school profile.
Organize and scan grades at interim and marking periods.
Prepare various federal & state reports.
Greet visitors and assist students that enter office.
Assist with sorting and distribution of nail.
Answer routine telephone inquiries regarding department programs and procedures.
 Other duties may be assigned.    

LANGUAGE SKILLS:
Read, analyze, and interpret professional journals, technical procedures, or governmental regulations  
Communicate effectively and present information both in oral and in written form

REASONING ABILITY:
Define problems, collect data, establish facts, and draw valid conclusions.
Interpret an extensive variety of statistical information and data related to student achievement.
    
OTHER SKILLS and ABILITIES:
Interact with public and other staff as required.  
Apply knowledge of current replicated research and techniques related to sensory issues.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must be able to attend meetings in the evening and at other locations.  

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.
METHOD OF APPLICATION:
All applicants must complete the online application at www.aaps.k12.mi.us, “Employment”.

Ann Arbor Public Schools


2555 S. State Street
Ann Arbor, MI 48104
· Public



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