JOB SUMMARY: The Payroll Clerk processes payroll and ensures
employees are paid correctly and deductions are withheld in accordance with
law; ensures required reports are completed in a timely and accurate manner and
balances payroll totals; performs general clerical duties such as answering
questions, processing paperwork, data entry and recordkeeping; and assists in
resolving payroll-related problems.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
. Process bi-weekly payroll for all employees.
. Collect, review, and verify all employee time sheets.
. Create and submit direct deposit file to ACH clearing house.
. Calculate, verify, and process State and Federal taxes.
. Create and submit PERA retirement report and Minnesota
Unemployment wage detail quarterly reports.
. Export and verify substitute data retrieved from electronic
substitute system. Correct data and
import into the district financial substitute tracking and time off software.
. Create, maintain, and communicate Employee Access
. Assist and train all district employees in the usage of Employee
. Process and maintain Substitute and Community Education
employee demographic and pay rate data.
. Calculate, review and maintain employee paid sick leave and
vacation leave accounts.
. Complete verification of employment
. Maintain activities spreadsheet, processes data processing
information, and processes payment.
. Provide assistance to all employees in regards to payment of
. Assists building secretaries with payroll issues and inquires.
. Maintain employee addresses, direct deposit, and W-4
. Performs data processing, filing and other clerical duties.
. Maintain all master file payroll records for all employees.
. Review and process data processing forms from the Human
Resources Department to set-up pay records and contractual benefits.
. Completes employee profile information and payment records so
pay and deductions are in accordance to contractual provisions and statutes.
. Monitors contract pay limits, step increases and longevity pay
to meet contractual agreements and processes necessary changes.
. Maintains master listing of employee rates to ensure proper
payment according to contractual language.
. Processes non-statutory deductions and remittances in regard
to child support, garnishments, flexible benefits, union dues, etc.
. Review and process terminations, leaves of absences and
determines any necessary pay, deduction or benefit adjustments.
. Complete and submit retirement and government-mandated reports
timely and consistent with legal requirements.
. Maintains year-to-date spreadsheet of payroll cumulative totals to
. Process all budget account code transfers and corrections.
. Creates and submits quarterly and year-end federal and
. Process yearend salaries payable batches.
. Manages record retention schedule.
Maintain permanent payroll records.
. Input and process
all payroll related entries and information for all new hires and changes in
job status for current employees.
pay for salary schedule step movements, longevity and licensing changes.
fiscal and calendar year-end roll of payroll system.
communication to union representatives in regard to union dues.
W-2’s and all necessary government report filing at year end.
wages for Unemployment, Teachers Retirement and Social Security inquiries.
and provide information to Teacher Retirement Association regarding service
credit, wages and reports.
all important payroll-related items with regard to government rules,
regulations, contracts, district
policies and procedures to all employees.
. Other job related duties as assigned.
· One (1) year post-secondary technical training or three (3) years payroll experience or equivalent.
. Receive the minimum passing score on the selected Office Skills Test.
. Knowledge of bookkeeping and accounting procedures.
. Training and/or experience in the use of computer equipment may also be required.
. Experience in payroll procedures and processing.
. Organizational skills including filing and knowledge of office equipment.
. Good telephone skills.
. Ability to communicate effectively.
. Willingness to accept and follow direction.
. Ability to work independently with minimum supervision.
. Ability to work overtime including evenings, weekends and holidays.
ESSENTIAL SKILL REQUIREMENTS:
· Excellent computer skills in a Microsoft Windows environment and the internet, including spreadsheet and demonstrated skills in a financial accounting system, database management and record keeping, ability to learn new computer applications quickly.
· Advanced knowledge of Excel, including pivot tables, linking worksheets, creating formulas, and protecting shared documents.
· Principles of mathematics, including the ability to add, subtract, multiply, and divide using decimals, percentages, and fractions; ability to solve basic algebraic equations.
· Excellent written and oral communications skills; ability to effectively communicate with co-workers and customers to aid in satisfying customer requirements.
· Must be detail oriented and have excellent organizational skills, with the ability to prioritize effectively.
· General office skills, including the operation of office equipment.
ESSENTIAL ABILITY REQUIREMENTS:
· Deductive Reasoning – The ability to apply general rules to specific problems to produce answers that make sense.
· Problem Sensitivity – The ability to tell when something is wrong or is likely to go wrong; the ability to recognize and respond to problems.
· Oral Comprehension – The ability to listen to and understand information and ideas presented through spoken words and sentences.
· Information Ordering – The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules.
· Reasoning Ability – The ability to interpret written and oral instructions and understand abstract and concrete variables.
· Multitasking Ability – The ability to switch easily between tasks or focus attention on numerous activities or thing at the same time.
· Ability to set and meet deadlines.
· Ability to apply knowledge of current practices and theory in the specific field of work.
· Ability to establish and maintain effective working relationships with other people.
· Ability to work independently with minimal supervision.
· Ability to maintain regular and reliable attendance at work.
· Ability and willingness to work overtime, including evenings or weekends if necessary to meet infrequent urgent deadlines.
Start Step is $17.50