Administrative Assistant V (226 Days)

QUALIFICATIONS

• Accredited High School Diploma or Equivalent (U.S.A. equivalency) and five years of related experience
• Ability to successfully complete assignments with general supervision
• Ability to maintain accurate records and prepare accurate and timely correspondence
• Problem solving/ investigative skills to research and respond to inquiries
• Ability to effectively interact with all levels of district personnel and the public
• Proficient in Microsoft Office P rofessional
• Organizational, prioritization, customer services, and interpersonal skills required to achieve the goals of the position

BASIC FUNCTIONS

• Organize and manage routine office work activities of the office
• Maintain a schedule of appointments and arrange appointments, conferences, and interviews for executive director
• Process routine correspondence including documents for approval
• Maintain payroll and budget for the department
• Monitor and process personnel time cards including leave requests and reports
• Order and maintain supplies
• Acquire signatures from Legal, Purchasing, and upper level management for all documents processed through the teaching and Learning division including P1-C's, budget transfers, memos, letters, rationales, staff recommendations, and grant applications
• Provide regular feedback to the executive director regarding the status of projects or issues
• Provide general information to employees, parents and the public
• Prepare correspondence, forms, spreadsheet reports, etc. for the department head
• Maintain physical and computerized departmental files
• Answer incoming calls, take reliable messages, and route to appropriate staff
• Perform all other tasks and duties as assigned