Bookkeeper

Title:  Bookkeeper

Reports To:  Building Principal

Job Purpose and Focus

Under the direction of the school principal, the bookkeeper computes, classifies, and records numerical data to keep financial records complete. Performs any combination of routine calculating, posting, and verification to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other employees.

Essential Qualifications and Requirements

•    High school diploma or equivalent
•    Ability to work efficiently and with a service-oriented attitude under stressful situations with constant interruption
•    Understand and apply complex policies and rules
•    Ability to perform clerical tasks with limited supervision
•    Ability to type with speed and accuracy (minimum 55 w.p.m.)
•    Ability to work well with others
•    Ability to exercise good judgment in evaluating situations and making decisions
•    Ability to communicate and follow instructions
•    Experience preferred in using photocopiers and other office equipment, including microcomputers and software programs utilized by school offices
•    Willingness to keep abreast of changing technologies and to assume new responsibilities required by the introduction of new services and equipment
•    Proper attitude and personal qualities necessary to produce high quality accounting service
•    Ability to develop and maintain record keeping systems and procedures

Essential Functions and Duties

•    Perform a variety of clerical and computer-related tasks
•    Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures
•    Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes
•    Prepare purchase orders and expense reports
•    Receive, record, and bank cash, checks, and vouchers
•    Reconcile or note and report discrepancies found in records
•    Reconcile records of bank transactions
•    Maintain inventory records
•    Match order forms with invoices and record the necessary information
•    Perform general office duties such as filing, answering telephones, and handling routine correspondence
•    Operate calculators, typewriters, and copy machines to perform calculations and produce documents
•    Handle requisitions, receipts, verifications
•    Distribute materials
•    Perform other duties as assigned

Work is normally performed in a typical interior/office work environment. There is limited exposure to physical risk.

All descriptions reflect essential functions and basic duties.  Requirements,skills, and abilities are the minimal

standards required to successfully perform the positions.  In no instance should the duties, responsibilities, and

requirements delineated be interpreted as all-inclusive.  Additional functions and requirements may be assigned.