POSITION: Administrative Assistant</pre><pre>CLASSIFICATION: Administrative Assistant</pre><pre>AFFILIATION: ESPA</pre><pre>REPORTS TO: Department Director</pre><pre>TERMS/SALARY RANGE: Salary and fringes are in accord with the Support Staff Master Agreement.</pre><pre>
Provides secretarial assistance and support to the
Department/Unit Administrator(s). Enters and verifies data. Assists the
Department/Unit Administrator(s) in fulfilling a variety of State reporting
requirements. Maintains program accounting records. Maintains staff files.
Assists in orienting, scheduling, assigning work to, and reviewing the work of
other clerical or co-op staff.
PRINCIPAL DUTIES AND RESPONSIBILITIES
? Proficient in using Microsoft Office, financial and other
software programs, and the use of the internet and electronic mail.
? Prepares, maintains and processes a variety of records and
logs and databases. Compares information or data with other records for purposes
of verification and accuracy.
? Responsible for maintaining grant and department budgets.
Works with the Michigan Department of Education on grants, approvals, etc.
? Maintains regular communication with other ERESA departments
or staff in order to insure efficient processing of work; to obtain and relay
information; and to troubleshoot and offer suggestions to improve program
implementation and continuation.
? Schedules meetings, trainings and other pertinent activities.
Responsible for registration system. Implement registration process for department
events and trainings. Also train and
help others in learning this process.
Oversees department room
reservations to ensure accurate and timely set ups.
Prepare and distribute annual
contracts for various providers.
Prepare invoices and collect fees for
Set up and maintain student
and program state reporting databases.
Coordinate, represent and
troubleshoot with LEAs state reporting databases.
Liaison with State agencies
and LEA reporting.
Maintain department files.
Process requests for
absences, conferences, certifications and trainings.
Maintain annual program
compliance process for MDE.
Collect, update and maintain
teacher certifications and annual authorizations.
Work with business office
preparing and maintaining department requisitions and purchase orders.
Oversee program literature, information and assessment process.
Oversee website and other
social media updates
Prepare various brochures and
flyers as needed.
preparation and maintenance in Excel.
Clerical responsibilities for
Oversee the purchase,
inventory, distribution and management of materials in collaboration with
trainers, teachers, and participating schools.
Preparation and completion of
training including registration, payments, invoices, receipts, certificates,
and group email lists for training follow-up, etc.
Prepares memos, correspondence,
forms, charts, tables, records and spreadsheets.
Ability to generate electronic
reports and presentations with minimal direction.
? Accurately proofreads and corrects draft and final copy
materials for appropriate and consistent format, accuracy of information,
punctuation, spelling and grammar.
Facilitates department workflow
to meet timelines as directed.
? Answers the telephone routing the call to the appropriate
staff member or taking a message.
? Perform all tasks as assigned by supervisor.
Ability to work both
autonomously in fulfilling responsibilities and in collaboration with others on
a team-based project.
Education: High school diploma with a minimum of one-year of
relevant post-secondary coursework and/or completion
of an Associate's Degree.
years of progressively more responsible or expansive experience in a clerical
or secretarial or accounting field is required
Knowledge, Skills and Abilities:
- Must exercise a high level of
- Ability to express ideas clearly and
concisely, in writing and verbally.
- Interpersonal skills should include
cooperative, courteous, flexible, good natured, and concerned with being
helpful and making a good impression.
- Effective work skills should include
being conscientious, persistent, resourceful, productive and active.
Pre-employment testing may be required.
Physical Effort and Working Conditions: Physical demands of this job are as
? Sitting – possibility of long periods
at a time.
? Standing – some.
? Walking – some.
? Bending – some.
? Stooping – some.
? Lifting – may involve moving/lifting
of boxed supplies.
Eaton Intermediate does not discriminate on the
basis of race, color, national origin, sex, age, or disability in its programs
and activities. Civil Rights Coordinators are located at 1790 E. Packard Hwy,
Charlotte Michigan to handle inquiries regarding the nondiscrimination
policies. Telephone (517) 543-5500