Human Resources Coordinator

Posted: Continuous 2012-11-20
Closes: 03/19/2013
District Office

Job Title :      Coordinator of Human Resources

Supervisor:  Executive Director of Human Resources

Terms of Employment:  246 Days

Job Summary: 

Plan, organize, control, and lead Human Resources programs for an assigned major segment of the department including, staffing, new employee induction, pre-employment clearances, legal compliance, and other assigned areas for both certificated and support personnel; supervise and evaluate the performance of assigned staff.

Essential Duties(Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this position, but are intended to accurately reflect the principle job elements).
  1. Plan, organize, control, and lead Human Resources programs for an assigned major segment of the department including, staffing, new employee induction, pre-employment clearances, legal compliance, and other assigned areas for both certificated and support personnel; supervise and evaluate the performance of assigned staff.
  2. Manage staffing issues for certificated and support personnel; project staffing needs, and determine staffing ratios and allocations; review personnel requests for appropriateness.
  3. In assigned areas, manage transfers, reassignments, dismissals, resignations, retirements, layoffs, reemployment, vacations, leaves of absence, administrative leaves, licensing and certification for staff in accordance with district policies and regulations, and other applicable laws.
  4. Manage internal operations including communication, technology, records, workflow, and other areas to assure smooth and efficient delivery of services that comply with laws, policies, and regulations.
  5. Work one-on-one with principals and other administrators at their school sites or in their departments for appropriate supervision, evaluation, and discipline of staff and assist in developing strategies for assistance.
  6. Counsel district staff regarding matters related to district employment, wage and salary, leave policies, supervision, evaluation, discipline and other areas: mediate disputes; conduct pre-disciplinary procedural due process conferences.
  7. Direct the preparation and maintenance of a variety of narrative and statistical reports, records, correspondence, and files related to assigned services, activities, and operations; operate a computer.
  8. Manage the District's automated substitute calling system; procure sufficient number of qualified substitutes to meet needs of schools; receive evaluations and documentation on substitute employees, and remove individuals from lists of available substitutes when warranted.
  9. Develop written annual goals and objectives within assigned areas, track progress, and provide a written report of accomplishments to Executive Director of Human Resources at the end of each school year.
  10. Communicate and collaborate with other administrators, district personnel, outside organizations, and employee representatives to coordinate activities and programs, resolve issues and conflicts, and exchange information; develop and conduct ongoing training sessions on issues related to Human Resources; model district standards of ethics and professionalism.
  11. Supervise, evaluate, and hold accountable the performance and professionalism of assigned staff; interview and select employees, and recommend transfers, reassignments, terminations, and disciplinary actions; plan, coordinate, and arrange appropriate training of assigned staff.
  12. Promote teamwork by sharing knowledge, assisting with cross-training of employees, cooperating with others, participating in meetings and work groups, and supporting the goals and objectives of the district and the department.
  13. Provide technical expertise, information and assistance to the Executive Director of Human Resources regarding assigned functions; assist in the formulation and development of policies, procedures, and programs; advise the Executive Director of unusual trends or problems and recommend appropriate corrective action.
  14. Manage the unemployment claims process on behalf of the district; serve as the District's representative in hearings with state agencies regarding unemployment compensation claims; recommend appropriate policies and procedures to ensure District is in compliance with state and federal regulations and regarding unemployment compensation.
  15. Perform related duties as assigned.

Job Specifications

Performance of this job will be evaluated annually in accordance with the District's evaluation procedures.

Minimum Qualifications (Knowledge, Skills and Abilities Required)
  1. Master's degree with a major in personnel, public or business administration, education leadership, or a related field from an accredited college or university.
  2. A minimum of 4 years management or supervisory experience within the last 5 years, with 2 years in a personnel function preferred.
  3. Must have the ability establish and maintain healthy productive and positive relationship with staff and administration.
  4. Must have knowledge of applicable laws, regulations, policies, and procedures including but not limited to the Americans with Disabilities Act, the Fair Labor Standards Act, Equal Employment Opportunity Commission, and the Family Medical Leave Act.
  5. Must have a thorough knowledge regarding effective principles and practices of leadership, management, supervision, and training.
  6. Must possess excellent and effective oral and written communication skills.
  7. Must have knowledge of legal and equitable interview and selection techniques.
  8. Must have knowledge of performance evaluation approaches, strategies, and techniques.
  9. Must have a thorough knowledge of Human Resource Information Systems (HRIS).
  10. Must have the ability to plan, organize, control, and direct a variety of Human Resource functions.
  11. Must have the ability to provide technical information and assistance on personnel issues.
  12. Must be able to work independently with little direction.
  13. Must have the ability to operate a computer and related software.
  14. Must have ability to provide leadership and direction to assigned functions.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

Additional physical requirements include the following but not limited to:

•        Ability to sit and stand for extended periods of time;

•        Manual dexterity for the purpose of using a telephone and data entry;

•        Read a computer screen and printed material with or without vision aids;

•        Hear and understand speech at normal levels and on the telephone; and

•        Speak in audible tones so that others may understand clearly in person and on the telephone.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accomdations may be made to enable individuals with disabilities to perform the essential functions.

Pay Grade: 33

Contact Executive Director of Human Resources for Salary Verification

This job description in no way states or implies that these are the only duties to be performed by this employee.  The employee will be required to follow any other instructions and to perform any other related duties as assigned by the appropriate administrator or supervisor.  Horry County Schools reserves the right to update, revise or change this job description and related duties at any time without prior notice.

The deadline is for the convenience of the District.  The District reserves the right at any time to extend the deadline date without notice and without final consideration of any pending applications.

Revised 3/4/2013


Horry County Schools

335 Four Mile Road
PO Box 260005
Conway, SC 29526
· Public

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